POS, payments, tables, kitchen, express kiosk, mobile waiter and receipts
Vendion's POS is a complete point-of-sale solution built for restaurants. Everything happens in real-time and is connected to bookings, CRM, kitchen and accounting – in the same system.
The menu is displayed as a grid with all your products. Choose between image+text, text-only or list view and navigate with categories and favorites.
Many products have variants (sizes) and modifiers (extras). Learn how they work in the POS.
The cart is displayed as a panel on the right side of the POS with items, quantities, notes and kitchen status.
Below the cart you'll find quick buttons for common actions like discount, split, park, send to kitchen and pay.
The table overview shows all tables with real-time status. Choose between grid and graphical floor plan with color-coded tables.
Send to kitchen dispatches items to the kitchen (KDS or ticket printer). Items are routed to the correct kitchen station based on product settings.
Payment happens in two steps: pay and receipt. Support for cash, card, Swish, gift cards, invoice and split payment.
A pre-bill is a preliminary bill showing the order and total – but it is not a receipt.
Split the bill between multiple guests with even split or item-based splitting.
Park a tab to return to it later. Perfect for bar tabs, phone orders or orders that need to wait.
Add a discount to a single item or the entire order. Support for percentage, fixed amount and preset discounts.
Add a note to the entire order with free text or quick selections like VIP guest, birthday and allergy.
Move an order to another table or rename the tab.
Void the entire order if it was created incorrectly. Only applies to unpaid orders.
Refund a paid order by creating a return order with a negative amount, linked to the original receipt.
View all orders for the day or another date. Filter by workstation and status, view details, resume or create returns.
Manage cash in the register with float, deposits and withdrawals. View running balance based on the day's transactions.
Send the receipt to the guest via SMS instead of printing. Automatically builds your customer database.
Vendion complies with Swedish cash register law (SKVFS 2014:9) with a fiscal control box integration that secures each receipt with a unique control code.
Each printed receipt contains restaurant information, items, payment, VAT summary and fiscal control codes.
The POS shows rich guest information when a booking or customer is linked to the order, including VIP status, allergens and AI summary.
POS Copilot is an AI assistant with 22 tools that helps staff directly in the POS with orders, menu, tables, bookings and more.
Customize POS behavior and appearance with settings for auto-dispatch, quick buttons, hardware and display mode.
KDS (Kitchen Display System) is a kitchen screen showing all orders in real-time with three columns: Ordered, Cooking and Ready.
Move orders through the kitchen workflow: Ordered → Cooking → Ready to serve. With routing and grouping of identical items.
Express is a self-service solution (McDonald's-style) where guests order and pay themselves via a touch screen.
What it looks like for the guest at the Express kiosk. Ordering, allergen filters, review, payment and timeout handling.
Set up kiosk behavior in admin with theme, timeout, allergen display, images, language, order type and upselling.
Mobile waiter is a mobile-friendly view for servers taking orders at the table with floor plan and real-time status.
Take the guest's order directly at the table with search, categories, notes and sending to kitchen.
Manage tables directly in the floor plan with color-coded status, move tabs, mark arrivals and register walk-ins.
Guests can order via their phone by scanning a QR code at the table. The AI assistant guides through the ordering process.
Vendion handles Swedish VAT automatically with 12% on food and 25% on drinks (alcohol). Menu prices include VAT.
The Z report is a daily register reconciliation with total sales, returns and VAT breakdown.
Vendion can generate XML export files for the Swedish Tax Authority with all journal data including receipts, returns and Z reports.
Configure receipt and kitchen printers with ticket destinations, network connection via Epson TM-m30III and Cloudflare Worker proxy.
Each register is a workstation in the system with its own fiscal registration, printer, session control and billing.
Menu management in Vendion is organized in three levels: categories, items and modifiers. Here's an overview of how to build your menu.
Categories organize your menu in the POS. Create main categories and subcategories, color-code them and sort with drag-and-drop.
Step-by-step: create items with name, price, VAT, emoji, image, ticket destination, allergens and more.
Create size variants with different prices directly on a menu item – for example Small, Medium and Large.
Create modifier groups like "Choose sauce" or "Extras" with min/max selections, price adjustments and default choices. Link to one or more items.
Mark allergens per menu item. The information is shown in the POS, guest ordering and booking details.
Mark items as out of stock with the 86 feature. The item is dimmed in the POS and hidden from guest ordering.
Create tables with number, name, seat count and section. Edit, delete and generate QR codes per table.
Create sections like Dining Room, Patio and Bar to organize your tables and filter in the POS.
Enable the graphical floor plan and place tables visually with drag-and-drop. Round and rectangular tables, resizing and fullscreen mode.
Generate QR codes per table that direct guests to the ordering page. Print individual or all at once.
Manage all devices: registers (POS), kitchen screens (KDS), express kiosks and printers. Each device has a name and type.
Create POS workstations with name, printer and register designation. Pricing: 1,490 SEK for register 1, 990 SEK for register 2+.
Create KDS workstations and link to ticket destinations. How orders are displayed in the kitchen.
Create express workstations with theme, timeout, allergen display, language, order type and upselling.
Add printers (Epson TM-m30III), enter MAC address/SDP ID, link to workstation and do a test print.
Create ticket destinations like Kitchen, Bar and Dessert. Choose type (KDS or printer), link to device and assign menu items.
Cash & Finance has three tabs: cash management (float, deposits, withdrawals), Z-reports and billing.
Set daily cash float, register deposits and withdrawals with notes and see running cash balance – all from admin.
The X-report gives a snapshot of the register status without resetting. Difference vs Z-report and how to create one.
Create Z-report for day-end close. What's logged, immutable fiscal journal and Z-report history.
See active devices, module costs and total MRR. Overview of what your restaurant pays per month.
Change restaurant name, organization number, address and slug for booking and ordering links.
Upload logo, choose primary color, font and theme. Preview for Express, Booking and QR ordering.
Invite team members, manage roles (Boss/Staff), pause accounts and understand the difference between "users" and "employees".
Create discount codes with percentage or fixed amount. Campaign code, enable/disable and how discounts are used in the POS.
Add payment methods like Cash, Card, Swish, Invoice and Gift Card. Show or hide in the POS.
AI Boss is Vendion's chat-based AI assistant for restaurant owners. With 48 tools it handles menu, CRM, bookings, reports, staff, tasks and automations – directly in the admin view.
Create and manage tasks and reminders in Vendion – manually in admin or via AI Boss. Support for one-time and recurring tasks with time settings.
Enter purchase prices per menu item to get automatic margin calculation, food cost and menu engineering in Analytics.
