Z Report

The Z report closes the sales included in the restaurant's current end-of-day period. Vendion creates a main report for the restaurant and reports for the tills involved. The main report provides the accounting basis.

X report or Z report?

You can run an X report several times. Use a Z report when the sales day is finished. If today's Z report already exists, Vendion shows this and may prevent another close that day.

Create a Z report in the POS

1. Open the hamburger menu → Skapa X/Z (Create X/Z).
2. Check the preview and reconcile sales and payment methods. If you handle cash, count and reconcile the drawer according to your routine.
3. Select Skapa Z-rapport (Create Z report) and read the confirmation before continuing.
4. Wait for confirmation that the report was created. Printing is sent to the till's receipt printer when one is configured.
5. Check the report under Admin → Bokföring → Dagsavslut → X/Z-rapporter (Accounting → Day-end → X/Z reports).

You need permission to create Z reports. In Admin, the same report page also has Gör Dagsavslut (Z-rapport) (Close day).

Automatic Z reports

Open Admin → Bokföring → Dagsavslut → Automatisk Z.

1. Enable automatic Z reports.
2. Choose Tidpunkt (Time) and Veckodagar (Weekdays). The time uses the Stockholm time zone.
3. Choose whether to skip Dagar utan försäljning (Days without sales).
4. Under Skicka Z-rapport via mejl (Email Z report), add recipients and choose attachments.
5. Save and check that the first scheduled report appears in history.

Choose a time when your sales day is complete. Open unpaid tabs are excluded from the close; staff still need to handle and follow them up.

What the report shows

The report includes sales, returns, discounts, VAT, payment methods and receipt counts. History shows the main report and the till reports belonging to the close. Open a report to inspect details and download PDF. The main report also offers SIE for accounting.

If the close does not complete

• Today's Z already exists: check history before trying to create another report.
• A payment or receipt is unfinished: check the affected tab and payment. Do not charge again until you have established whether the first payment went through.
• Connection error: check internet access and follow Vendion's message. Contact support if it persists.
• Report created but no printout: check report history and the printer. Do not create another close just because the paper is missing.
• Accounting document missing: check the report under Accounting and ask the person responsible or support to follow up the saved report.

Accounting

After closing, accounting documents are created using your restaurant's chart of accounts and product groups. Check that the documents exist before exporting or importing them into your accounting software. Retain reports according to your restaurant's bookkeeping routine.

Read more about Z report → voucher, X and Z reports and cash reconciliation.