Z Report

The Z report is the daily close for a workstation – sales, returns and VAT are aggregated, the control box signs, and an accounting voucher is created. Swedish cash register law (SKVFS 2014:9) requires every POS workstation to close daily with a Z report.

X report vs Z report

X report can be run multiple times a day – it's just a "snapshot" of current sales, with no control code or fiscal effect. Use it to check how the day is going or reconcile a section mid-day.

Z report runs once per day per workstation – it locks the day in stone.

Create a Z report (manually)

1. In the POS: Settings → Cash management → Close day
2. Confirm all orders are completed
3. Vendion runs a pre-flight check (see below)
4. If green → the control box signs the Z report
5. The Z report prints and becomes a voucher in the bookkeeping module

Automatic Z report

Can be scheduled in the accounting settings:

• Auto Z report: on/off
• Time: e.g. 23:58 (local time)
• Days: any combination of weekdays

Fits restaurants with fixed closing times who want to skip manual closes.

Pre-flight compliance gate (the 60-second rule)

Swedish cash register law requires that all paid orders are signed by the control box before a Z report can be created. Vendion automatically verifies that no paid orders remain unsigned for more than 60 seconds.

If any unsigned payment is found → Z report is blocked. A fiscal incident is logged and Vendion Ops gets an alert email.

The 60-second rule: An order can be in "pending_finalize" for up to 60 seconds – that's a grace period for control box communication (network latency, retries). After 60 sec without control code = fault.

What the Z report contains

• Total sales (gross + net)
• Returns (count + amount)
• VAT breakdown per rate (12%, 25%, 6%)
• Payment method breakdown (card, cash, gift card, invoice)
• Category breakdown (food, drink, modifiers)
• Discounts (count + total deducted)
• Cash drawer balance (opening + closing)
• Receipt count for the day
• Gift card issuances (öre)
• Grand total since activation (running sum since the control box was activated – never resets)
• Z report number (running, 1..N)
• Control code + verification code from the control box

When the Z report is blocked

After the Z report

1. Journal memory locked – all control codes for the day are now immutable (cannot be updated)
2. Accounting voucher created – see Z report → accounting voucher
3. Grand totals updated – running sums since control box activation
4. Receipt sequence continues – next day starts with the next receipt number
5. Next day can start – new orders can be registered

Journal memory and traceability

The Z report is logged in the journal memory as its own entry with a running sequence number. This is an immutable log – Skatteverket can request full history on audit, and Vendion can deliver everything from day 1.

Link to bookkeeping (BAS chart of accounts)

Every Z report automatically generates a voucher with debit/credit lines:

Deep dive: Z report → voucher, X vs Z in bookkeeping, Cash reconciliation and Cash variance 3740.

Tips and routines

• Shift manager runs the Z report at close – not the staff working the shift (for permissions)
• Count the cash first before running Z – that way variances vs the system can be caught immediately
• Save a copy of the Z report digitally + paper (at least 7 years per Swedish bookkeeping law)
• Auto-Z at 23:58 for restaurants closing late – skip the manual work
• On power outage: Orders become "pending_finalize" – POS resumes signing when power returns; Z report can only run once all orders are signed
• Before a Skatteverket audit: Run SIE export for the period the auditor asks for – see the next article