Vendion
    Point of Sale

    Tax Authority Export File (SIE/XML)

    4 min read#36

    Vendion exports two types of files – one for bookkeeping (SIE) and one for Swedish Tax Authority audits (XML journal). They're used by different recipients on different occasions.

    SIE Type 4 – for bookkeeping

    SIE (Standard Import/Export from SIE Gruppen) is the Swedish standard for moving accounting data between systems. All major bookkeeping software reads it:

    • Fortnox (market leader)
    • Visma eEkonomi
    • Bokio
    • Björn Lundén
    • Hogia

    Vendion exports SIE Type 4 – the modern, complete format with chart of accounts, transactions and metadata. File extension: .se.

    SIE file structure

    #FLAGGA 0
#FORMAT PC8
#SIETYP 4
#PROGRAM "Vendion POS" "1.0"
#GEN 20260419                (Generated date)
#FNAMN "Bistro Vega AB"      (Company name)
#ORGNR 5593514788            (Organization number)

#RAR 0 20260101 20261231     (Financial year)

#KPTYP BAS                   (Chart – BAS 2024)

#KONTO 1580 "Card receivables"
#KONTO 2610 "Output VAT 25%"
#KONTO 2620 "Output VAT 12%"
#KONTO 3001 "Food revenue 12%"
#KONTO 3003 "Alcohol revenue 25%"
#KONTO 3740 "Öres rounding"

#VER "Z" 1 20260419 "Z-report #1"
{
  #TRANS 1580 {} 10000 "Card receivables"
  #TRANS 3001 {} -7143 "Food revenue"
  #TRANS 3003 {} -1600 "Alcohol revenue"
  #TRANS 2620 {} -857 "Output VAT 12%"
  #TRANS 2610 {} -400 "Output VAT 25%"
}

#VER "Z" 2 20260420 "Z-report #2"
{
  ...
}

    Each Z report becomes its own voucher (#VER) with series Z and a running number. Transaction lines (#TRANS) state the account, dimension, amount and description. All amounts are in SEK with two decimals (Vendion converts from internal öre).

    Technical details

    • Encoding: Latin-1 (ISO 8859-1) – not UTF-8! Swedish characters (å, ä, ö) still work
    • Line endings: CRLF (\r\n) per the standard
    • Filename: vendion_bokforing_[restaurant_name]_[year].se or ..._[year-month].se for monthly export

    Export SIE from Vendion

    1. Admin → Bookkeeping → Vouchers
    2. Pick a period: full year or specific month
    3. Click Export SIE
    4. File downloads to your computer
    5. Send to accountant or import directly in Fortnox/Visma/Bokio

    Per-voucher structure: Vendion exports one voucher per Z report, but you can also export individual invoice vouchers and other special events (gift card issuance, chain intercompany).

    Using SIE with an accountant

    Accountant's workflow:

    1. Receives the .se file from you (via email or shared folder)
    2. Opens Fortnox (or other system) → Import → Choose file
    3. System parses SIE and matches accounts against their chart
    4. Confirms → vouchers are imported
    5. Accountant checks balance, handles VAT declaration and year-end close

    Common issues:

    • Account number matching: If the accountant uses slightly different accounts (e.g. 1581 instead of 1580) they get a warning – usually fine to accept
    • Double import: If the same Z report is imported twice you get duplicate vouchers – check period marking
    • Encoding errors: Older Fortnox versions complain about non-Latin-1 characters – Vendion handles this correctly

    Deep dive – SIE and accounting integrations

    Detailed articles in the Bookkeeping module:

    XML journal – for Swedish Tax Authority audits

    Beyond SIE, Vendion can generate an XML export file of the journal memory – what Skatteverket reads during an audit.

    Contents:

    • All receipts with control codes
    • All returns
    • All Z reports with signatures
    • All voids with reasons
    • All fiscal incidents

    Generation: On demand via Vendion support (e.g. before or during a Skatteverket visit).

    Requirements met:

    • SKVFS 2014:9 (cash register law – control codes, sequences)
    • SKVFS 2021:16 (electronic journal, format)
    • Swedish Bookkeeping Act (7-year retention)

    FAQ

    Q: How often should I export SIE? A: Monthly is the best routine – send to the accountant after the final Z report of the month.

    Q: Can I import the same SIE twice? A: Yes but you get duplicate vouchers. Use period markers in the accountant's system.

    Q: What if I forget to export a whole year? A: No problem – the file is always built from Vendion's accounting vouchers. You can export backwards in time any time.

    Q: Skatteverket asked for an XML – what do I do? A: Contact support@vendion.com, we'll send the XML file for the requested period.

    Q: Do I need SIE if we use the Fortnox direct integration? A: The direct integration (planned) pushes vouchers directly – SIE export then becomes just a backup.

    This feature is part of Vendion POS.

    Curious how it looks in practice? Read more about the product or book a short demo.

    Read about Vendion POSBook a demo

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