Export Files for Accounting and Audits (SIE/XML)

Vendion offers two exports for different purposes: SIE for bookkeeping and an XML journal for journal records, for example when requested by the Swedish Tax Authority. Check which file and period the recipient needs.

Export SIE for a period

The SIE file contains accounting documents for software that supports SIE import. Agree on accounts and import settings with the person responsible for your bookkeeping.

1. Open Admin → Bokföring → Dagsavslut → Periodrapport (Accounting → Day-end → Period report).
2. Set Från (From) and Till (To).
3. Click Visa period (Show period) and review the summary.
4. Click Ladda ner SIE (Download SIE).
5. Send the file to your accountant or import it using your accounting software's instructions.

The period report uses completed day-end reports. If Vendion says vouchers are missing, follow up the affected Z reports before treating the export as complete.

Export an individual Z report

Go to Bokföring → Dagsavslut → X/Z-rapporter. Each report offers SIE and PDF. SIE contains the main report's accounting documents; use PDF to read and check the report.

Check before importing

• Check the restaurant and date range.
• Confirm that all closes for the period are complete and their accounting documents exist.
• Check that accounts and any cost-centre allocation suit your bookkeeping. Resolve account warnings with your accountant before approving an import.
• Check that the documents have not already been posted. Downloading a file again does not mean it should be imported again.
• Record the period and reports transferred so your next import does not overlap.

Fortnox direct integration

Vendion has a Fortnox integration under Admin → Integrationer (Integrations). It requires the appropriate licence and connection. Once connected, open Hantera (Manage) and choose Bokför Z-rapporter automatiskt (Post Z reports automatically).

Check which reports have already been sent before using SIE for the same period. Read about the Fortnox direct integration.

Export the XML journal

1. Open Admin → Kontrollcenter → Skatteverket (Control centre → Swedish Tax Authority).
2. Find Journalexport and click Exportera Journalminne (XML) (Export journal memory).
3. Enter Startdatum (Start date) and Slutdatum (End date) as requested.
4. Start the export and wait for the file to download.
5. Give the file to the person who requested it.

You need journal export permission. If the button is missing, ask your restaurant administrator for help. Contact support if the export fails or you are unsure which records were requested.

Common questions

How often should we export SIE? Agree on a routine with your accountant, such as monthly after the period's final close.

Should I edit the file? Correct settings and documents in the appropriate system with your accountant. Do not edit the contents simply to suppress an import warning.

Should I provide SIE when XML is requested? The formats serve different purposes. Use the journal export when an XML journal is requested.

Read more about SIE export step by step, Fortnox import, Visma import and Bokio import.