Import SIE into Visma eAccounting

Visma eEkonomi (Swedish market) and Visma eAccounting (international) are among the most common accounting systems in Sweden. This guide shows how to import a SIE file from Vendion into Visma.

Note on product names: Visma sells several products. "Visma eEkonomi" is the standard for Swedish small businesses, "Visma Administration" is the classic desktop version, and "Visma eAccounting" is the international equivalent. All three can import SIE Type 4 from Vendion.

Prerequisites

• Active Visma subscription (eEkonomi Smart, Pro or Fakturering all work)
• Login to the correct company/client
• SIE file exported from Vendion (see "Export SIE from Vendion – step by step")
• File is SIE Type 4 – Vendion always exports Type 4

Step by step in Visma eEkonomi

1. Log in

Go to vismaspcs.se or eekonomi.visma.net and log in. Pick the correct company in the client list.

2. Open SIE import

Click Settings → Import and export → Import SIE file.

Alternative path: From the home page, click More → Import → SIE.

3. Pick the file

Click "Select file" and upload vendion_bokforing_RestaurantName_2026-03.se from your computer.

Visma verifies:

• SIE version (must be Type 4)
• Organization number matches the company
• Fiscal year aligns with the Visma company

4. Choose import type

Visma offers three options:

• "Chart of accounts and vouchers" (recommended) – imports both missing accounts and all vouchers
• "Vouchers only" – used if you already have a custom chart of accounts you don't want changed
• "Chart of accounts only" – imports just the chart (rarely used)

Choose the first option if it's your first import. Choose the second if you already have an established chart in Visma.

5. Preview

Visma displays:

• Number of vouchers (should match the number of Z-reports for the period)
• Total debit and total credit (must be equal)
• Date range
• Accounts used

Reconcile with Vendion: The total should match Vendion /admin/reports → "Period report" for the same period.

6. Run the import

Click "Import". Visma processes:

1. Reads the chart of accounts and adds missing accounts
2. Creates vouchers in the general ledger (series "A" by default, configurable in settings)
3. Logs warnings (e.g. new accounts that were created)

Duration: 5–60 seconds depending on file size.

7. Check the result

Go to Accounting → General ledger and find the imported vouchers. Verify:

• Voucher numbering is correct (no gaps)
• Debit = credit in every voucher
• Dates are right

Click a voucher to see details. The description from Vendion ("Z-report #42") should appear.

Reconciliation against Z-reports

Monthly reconciliation in Visma:

1. General ledger → Income statement: Sales on accounts 3001–3003 should match Vendion /admin/reports
2. General ledger → Balance sheet: Cash (1910) + Card receivables (1580) should match your physical cash count + settlement reports from Swedbank Pay/Nets
3. VAT report: Output VAT 2610/2620/2630 should match Vendion's VAT summary

Use Visma Reports → VAT report to generate the basis for your Skatteverket VAT filing.

Common errors and fixes

"Fiscal year missing in Visma"

Cause: Vendion exports for fiscal year 2026 but Visma hasn't opened 2026 yet.

Fix: Create fiscal year 2026 in Visma under Settings → Fiscal year → New year.

"Account 2421 missing"

Cause: The gift card account 2421 is missing from Visma's chart (Vendion doesn't always add it via import if you selected "Vouchers only").

Fix: Add the account manually: Accounting → Chart of accounts → New account. Name it "Gift card liability", type: "Short-term liability".

"Duplicate warning"

Cause: You've already imported the same SIE file previously.

Fix: Visma automatically skips duplicates. If you want to force-import, delete the previous vouchers first (General ledger → select → Delete).

"Import hangs"

Cause: Large file (full-year export with thousands of vouchers).

Fix: Export a month at a time from Vendion instead of the full year. Smaller files import faster.

"Imbalance in voucher #N"

Cause: Should never happen in Vendion's export.

Fix: Contact Vendion support – we rebalance the voucher for you and you re-export SIE.

Tips for smooth Visma use

• Monthly import: Import each month instead of half-year/year – easier to troubleshoot
• Separate voucher series: Use series "Z" for Vendion imports to keep them distinct from manual vouchers
• Backup: Save SIE files per month in a folder – easier to reconstruct if something goes wrong
• Visma app: The Visma eEkonomi app (iOS/Android) can't import SIE – use the web version
• Delegate to accountant: Visma has a "Bureau panel" where your accountant can log in and import for you

Visma + Vendion in the future

Vendion is planning a direct API integration with Visma eEkonomi. Vouchers will then sync in real time without a SIE file. See the article "Direct Visma integration (planned)".

Difference vs Fortnox

Visma and Fortnox are competitors with similar features. Both read SIE Type 4 from Vendion without issues. Differences:

• Interface: Fortnox has a slightly more modern UI, Visma feels more "classic"
• Integrations: Fortnox has more direct integrations with other systems (OCR, payroll, invoicing)
• Pricing: Similar pricing overall (from ~300 SEK/month)
• Swedish accountants: More auditors work with Fortnox, more bookkeepers with Visma

Both work excellently with Vendion – the choice depends on what your accountant prefers.

Help from Vendion

Need help? Contact support@vendion.com and include:

• Screenshot of the error message in Visma
• The period you tried to import
• Your Vendion restaurant ID