Schedule. Staff. Payroll.
One system.
Vendion Personal is the complete scheduling, staff and payroll system for restaurants. AI-assisted scheduling, staff register, time reporting, tips and Vendion Payroll — built into the POS. Not an integration. One common foundation.
Everything a restaurant needs.
To manage staff.
Scheduling, staff and payroll in one system. Zero paperwork.
Build the week in minutes.
Not on a Sunday night.
Week and day view, shift templates and a summary of hours, people and cost per day. Publish in one click — staff get the schedule straight on their phones. The system warns about Visita/HRF breaches before you publish, not after.
The whole week staffed.
In a single click.
You click AI suggestion in the schedule view and get a complete schedule back — who works when, day by day and shift by shift, for the period you picked. A week, a month or your own date range.
Most scheduling tools that say AI just fill templates. Vendion's suggestion is built on your own history: how you have actually staffed every weekday over the last ten weeks, hour by hour. Your Saturday is compared to your Saturdays — not to an industry-average Saturday.
It knows your restaurant.
Ten weeks of real staffing per weekday and time of day form the basis. Every day in the suggestion shows what you usually run — so any deviation is visible before you apply it.
It knows what's booked.
Sales and bookings are weighed in — both historically and for the day being staffed. A fully booked Saturday doesn't get Friday's staffing.
It keeps the rules.
Approved holiday and sick leave are never scheduled over. The hour bank is counted per person and period. Daily rest, weekly rest, breaks and maximum shift length are checked — conflicts are flagged before you apply.
It suggests. You decide.
Your own base shifts, opening hours and unsocial-hours windows set the frame. The suggestion lands as a draft — change it freely and publish when you're happy. Published shifts are never touched.
The button lights up once the AI has learned your restaurant.
A couple of weeks of history is required before the suggestion can be requested. That is deliberate: a schedule without history is a guess, and a guess is worse than no suggestion at all.
Not an integration.
Built into the POS.
Quinyx, Personalkollen and Timetjek require integrations. Vendion Personal shares all information with the POS. That changes everything.
Schedule based on data.
Sales history by hour, day and week — directly available when you schedule. Stop guessing how many people you need Saturday evening.
From schedule to payroll — automatically.
Hours worked, OB supplements and tips are compiled automatically into complete payroll data that goes out as a PAXml file to any payroll system. With Vendion Integration the period instead goes straight into Fortnox Lön, and the staff register stays synced both ways.
See what staff costs — and delivers.
Labor cost as percentage of revenue. Which server sells the most? Which shifts are overstaffed? Data — not gut feeling.
Tax authority happy.
You too.
Digital staff register per SKVFS requirements. Automatically filled based on the time clock — or manual entry. Show active staff, print with one click, and skip the paper chaos during inspections.
Exact hours.
No discussion.
Staff clocks in and out via their phone, a tablet or the POS. Hours are logged to the second. Weekly and monthly overview shows hours worked, overtime and deviations.
From hours to payroll.
In one system.
Vendion Payroll is the payroll part of Vendion Personal. It calculates gross pay, tax, employer contributions and net pay straight from the approved hours — with unsocial hours, sick pay, vacation and tips under the Gröna riksavtalet. Out come payslips, a bank file, AGI, Fora and bookkeeping. Want to keep your payroll agency? The data goes to Fortnox Lön or out as a PAXml file instead.
Fair tips.
Automatically.
Tips from card and cash are collected per period. Distribution is calculated automatically based on hours worked — fair, transparent and without arguments.
Reach staff where
they actually read.
A built-in news feed inside the staff module. Post updates, pick your audience — everyone, by role or by person — pin important posts and notify via push, SMS or email. Ditch the Facebook groups, WhatsApp threads and chaotic chats.
The staff's own view.
In their pocket.
Every employee has their own portal. See schedule, clock in, swap shifts, report absence — right on mobile.
See my schedule.
Staff sees their upcoming schedule right on mobile. Push notification when new schedule is published.
Clock in & out.
Digital time clock. In on arrival, out when leaving. Exact times without paper slips.
Swap shifts.
Send a swap request to a colleague. Manager approves. Schedule updates automatically.
Report absence.
Sick leave, vacation, parental leave. Staff reports in the app, manager is notified immediately.
What does staff cost?
What do they deliver?
Analytics++ has a dedicated staff tab. See labor cost as percentage of revenue, hours worked per employee, OB costs and — for servers — who sells the most.
Ask AI Boss about
your staff.
Schedule, hours, costs, performance — ask the question and get an answer instantly.
Everything included in Vendion Personal.
Why not a separate staff system?
Separate systems require integrations, double entry and cost more. Vendion Personal is scheduling, staff and payroll in one — and it is included in the platform.
“… having POS, staff and table booking in one system where everything works together is seriously time-efficient for us.”
Translated from Swedish.
Read the case studyStop guessing.
Start planning.
Book a demo and see Vendion Personal with your data, your staff and your restaurant.
No lock-in period. Switch anytime.