From punch-in to payday.
In one system.
Vendion Payroll calculates gross pay, tax and net pay straight from the hours in Vendion Personal. Out come payslips, a bank file, the employer declaration (AGI) and the bookkeeping entry — ready to pay, declare and book. Built for restaurants, with the Gröna riksavtalet collective agreement built in.
Included in Vendion Personal · SEK 790/mo · No lock-in
Payroll isn't an export.
It's done.
In most restaurants the schedule lives in one system, clock-ins in another and payroll at an agency. Every month, hours, unsocial-hours pay and tips are moved by hand — and every move is a place where things go wrong.
No double entry
The hours clocked at the POS are the hours payroll is calculated on. Nothing is exported, nothing is typed in again.
Restaurant rules from the start
Unsocial hours, public holidays, overtime, sick pay and vacation follow the Gröna riksavtalet — or the law if you have no collective agreement. No home-made spreadsheet formulas.
See payroll before it's locked
Watch the month's payroll take shape while the period is running. Deviations show up in Vendion — not in an email from the agency after payday.
The whole chain.
One system.
From the first schedule to the last bookkeeping entry. Each step reads the one before — nothing is copied between systems.
Schedule
Shifts are planned in Vendion Personal, with AI suggestions if you like. The schedule drives unsocial-hours pay, overtime and deviations.
Clock-in and staff register
Staff clock in at the POS or on their phone. The staff register is kept automatically and worked time lands straight in the time report.
Time approval
The manager approves the hours — or lets the system approve the ones that match the schedule. Sick leave, care of a sick child and vacation are recorded in the same place.
Payroll run
Gross pay, tax, employer contributions and net pay are calculated per person. You review, approve and finalise.
Payslips and bank file
A payslip for every employee and a bank file for the payout, ready to upload to your online bank.
AGI, Fora and bookkeeping
The employer declaration, the Fora pension report and the payroll entry for your books come out of the same run.
Restaurant payroll is different.
We get it right.
Evenings, weekends, public holidays, split shifts and tips. Vendion Payroll is built for restaurants — the rules live in the system, not in someone's head.
- Unsocial hours, public holidays, overtime and extra hours under the Gröna riksavtalet (Visita/HRF) — or by law if you have no collective agreement
- Sick pay, the qualifying-day deduction and the qualifying period, even when a sick spell crosses a month end
- Vacation pay, vacation compensation and saved days in a vacation ledger per person
- Absence deductions and care-of-child leave per hour — and the right hourly rate for part-timers
- Meal benefit and meal deductions at the Swedish Tax Agency's standard values
- Tips from the POS per employee, handled correctly in AGI and Fora
The payslip shows pay types, hours, tax and vacation balance — laid out to meet the Gröna riksavtalet.
Review. Approve.
Finalise.
Every payroll run takes the same path, and nothing is paid until someone with payroll permission has approved it. If the underlying data changes after approval, the run is recalculated — and approved again.
Draft
Vendion pulls hours, absence, tips and agreement rules and calculates the full payroll. The data is frozen in the run.
Reviewed
You go through the lines and the deviations. Anything wrong is fixed in the time report, and the run is recalculated.
Approved
Someone with payroll permission approves. Who did what, and when, is logged.
Finalised
Payroll is locked. Payslips, bank file, AGI, Fora and bookkeeping are created from exactly the same numbers.
- Extra payroll runs when something has to be paid mid-month
- Correction runs that recalculate — and reverse the bookkeeping entry
- Retroactive pay as a one-off amount, with the right one-off tax
- Payroll permissions per group and an audit trail that can't be changed
Tax Agency, bank, Fora.
All done.
When payroll is finalised, Vendion has already done what usually takes an afternoon: tax withheld, contributions calculated and the files ready.
Tax withholding
The Swedish Tax Agency's tax tables, loaded from its own file. The right column by age, one-off tax, adjustment decisions, 30 % and SINK.
Employer contributions
Full rate, reduced rates for young and older employees, and the SEK 1,000 threshold — calculated per person and pay month.
Employer declaration (AGI)
The individual-level AGI file, built to the Tax Agency's technical specification. You submit it in the Tax Agency's e-service.
Bank file for payout
A salary file in the ISO 20022 standard that you upload to your online bank. Account numbers are checked before the file is created.
Fora
The report for the SAF-LO collective pension, with tips handled correctly. Ready to hand in to Fora.
Bookkeeping
Payroll entries as an SIE file following the BAS chart of accounts. A correction reverses the old entry automatically.
Your payroll.
Your call.
Vendion Payroll handles all of it. But if you have a payroll agency or Fortnox Lön that works, you can keep them — the data still comes from Vendion Personal.
All of payroll in Vendion
No external payroll system. Vendion calculates, you approve, and the files for the bank, the Tax Agency, Fora and your books are ready.
Keep your payroll system
Vendion Personal produces locked, approved payroll data. You choose how it leaves the system.
Built into Vendion Personal.
Not bolted on.
Vendion Payroll isn't an add-on you connect. It's the payroll part of Vendion Personal — and it reads everything Personal already knows.
Schedule and time
Shifts, clock-ins and approved hours are what payroll runs on. What you see in the schedule is what gets paid.
Tips from the POS
Tips are split per shift in Personal and carried into payroll, per employee.
Vacation ledger
Balance per person and earning year, saved days and vacation pay liability — always up to date.
Employee register
Employment type, salary, tax table and bank account in one place. Personal identity numbers are stored encrypted.
Several restaurants
One company can run several restaurants. Payroll, AGI and contribution thresholds are calculated per company, just as the Tax Agency requires.
Staff register
The digital staff register is kept automatically when staff clock in — the same clock-in that becomes pay.
Included in Vendion Personal.
No add-on.
Frequently asked questions about Vendion Payroll
Run your next payroll.
In Vendion.
Book a demo and we'll show you a full payroll run — from clock-in to bank file — for a restaurant like yours.
Included in Vendion Personal · No lock-in · Swedish support