VAT

Vendion handles Swedish VAT automatically per the Mervärdesskattelagen rules. VAT is driven by the the product group assigned to the product combined with the order format (dine in, table, takeaway, delivery) – so mixed orders and the correct rate for dine-in vs takeaway are handled when product groups and order formats are set correctly.

Supported VAT rates

VAT reform April 1, 2026: served food is 12%, but the same food as takeaway or delivery is only 6% (temporary reduction until December 31, 2027). Alcohol is unchanged at 25% regardless of service form. The automatic switch between 12% and 6% requires the Variable VAT feature to be on – see Enable Variable VAT.

How VAT is calculated

All prices in Vendion include VAT (gross). On the receipt the system calculates backwards to show the VAT amount separately.

Example – 25% VAT, item price 100 SEK incl. VAT:

Price incl. VAT  = 100.00 SEK
VAT (25%)         = 100 × 0.25 / 1.25 = 20.00 SEK
Net               = 100.00 − 20.00 = 80.00 SEK

Example – 12% VAT, item price 100 SEK incl. VAT:

Price incl. VAT  = 100.00 SEK
VAT (12%)         = 100 × 0.12 / 1.12 ≈ 10.71 SEK
Net               = 100.00 − 10.71 ≈ 89.29 SEK

Check the VAT summary on the receipt after changing products or order formats.

Mixed orders (food + alcohol)

For an order with both 12% and 25% items, VAT is shown split on the receipt:

Example:  Lunch menu       180 SEK  (12%)
          Glass of wine    125 SEK  (25%)
          Total            305 SEK
          VAT 12%           19.29 SEK
          VAT 25%           25.00 SEK

This is a legal requirement under SKVFS 2014:9 (Swedish cash register law) – the receipt must show VAT per rate.

Dine-in vs takeaway

• Dine-in (dine in / table): food 12%, alcohol 25%
• Takeaway: food 6%, alcohol 25%
• Delivery: food 6%, alcohol 25%

Alcohol is always 25% regardless of service form. For food and non-alcoholic drinks Vendion automatically switches between 12% (served) and 6% (takeaway/delivery) based on the order format – when Variable VAT is enabled.

Where is VAT set?

1. Open Admin → Bokföring → Verifikat & export → Varugrupper (bookkeeping → vouchers & export → product groups).
2. Select a group and check Typ av varugrupp (group type), such as Mat (food) or Alkohol (alcohol).
3. Open Meny → Produkter → Alla artiklar (menu → products → all items), select the product and assign Varugrupp (bokföring).
4. Save and check the VAT displayed for the product.

VAT is inherited from the product group; the product has no separately editable VAT category. Assign a suitable product group when a product needs different VAT. Enable automatic switching between dine-in and takeaway under Bokföring → Moms → Aktivera varierad moms.

Where does VAT appear in the system?

• On the receipt: VAT summary per rate at the bottom, with net amount
• In the Z report: Total per rate for the day, with line count
• In the bookkeeping module: Automatic output-VAT accounting lines – account 2610 (25%), 2620 (12%) and 2630 (6%) – see articles below
• In SIE export: VAT is posted to the configured VAT accounts
• In Bokföring → Dagsavslut → Periodrapport: Summarise sales for a selected period

Reconcile the chart of accounts with your own accountant – VAT and revenue accounts can differ between accounting firms.

Deep dive – accounting and declaration

VAT in the register is only step one. For full handling (BAS account mapping, VAT declaration to Skatteverket, SIE export) – see the articles in the Bookkeeping module:

• VAT in Vendion – Swedish VAT
• VAT alcohol vs food
• VAT declaration
• VAT takeaway vs dine-in

Tips

• Double-check new products: It's easy to forget setting VAT on a new dish – open the product and check its product group and displayed VAT
• Cocktail vs mocktail: A drink with alcohol = 25%. An alcohol-free mocktail is a non-alcoholic drink (12% served, 6% takeaway). Add them as separate products.
• Booking package with food and drink: Add them as two separate lines on the order instead of one line – that way VAT is booked correctly per rate
• VAT declaration: Run a monthly SIE export from the Bookkeeping module and send to the accountant, or use the Fortnox integration

Read about the reduction period and the distinction between food and restaurant services at Skatteverket.