Import SIE into Bokio

Bokio is a Swedish accounting program with a free core tier that's popular among small restaurants and sole traders. This guide shows how to import a SIE file from Vendion into Bokio.

About Bokio

Bokio differs from Fortnox and Visma in a few ways:

• Free core tier: The core features (bookkeeping, invoicing, VAT filing) are free
• AI-based auto-bookkeeping: Bokio suggests account codes for receipts automatically
• Simple UI: Designed for small-business owners without accounting knowledge
• Stockholm-based: Swedish startup, fully localized in Swedish
• Best for: Small businesses with turnover below 3 MSEK

Larger restaurants usually choose Fortnox or Visma since Bokio lacks some advanced features (e.g. advanced cost-center tracking, multiple user roles).

Prerequisites

• Bokio account (free or Premium – both support SIE import)
• Login to the correct company
• SIE file exported from Vendion (see "Export SIE from Vendion – step by step")

Step by step in Bokio

1. Log in

Go to bokio.se and log in. Select the correct company in the top-left menu if you have more than one.

2. Open SIE import

Click Settings (gear icon) → Import/export → Import SIE file.

Alternative path: Accounting → Import.

3. Pick the file

Click "Select file" and upload vendion_bokforing_RestaurantName_2026-03.se from your computer.

Bokio reads the file and shows:

• Number of vouchers
• Date range
• Accounts used
• Total sum

4. Review the preview

Bokio is strict with validation and clearly shows:

• Balanced vouchers (should be 100%)
• Missing accounts in your Bokio chart (proposed to be added)
• Dates outside the fiscal year (blocked if this happens)

Reconcile: The total should match the sum of your Z-reports. Open Vendion /admin/reports → "Period report" in another tab for comparison.

5. Confirm chart of accounts update

Bokio shows a list of accounts from the SIE file that aren't in your Bokio chart. Click "Add all" to import them automatically.

Common Vendion-specific accounts you'll see:

• 2421 Gift card liability (if you sell gift cards)
• 3740 Penny rounding
• 3960 Expired gift cards
• 3001/3002/3003 Sales food/alcohol/other

6. Run the import

Click "Import now". Bokio processes:

1. Adds missing accounts
2. Creates vouchers in the general ledger
3. Shows a progress bar
4. Confirms when done

Time: 10–60 seconds.

7. Verify in Bokio

Go to Accounting → Vouchers. Find the imported vouchers – they'll get series "A" by default. Click one to see details:

• Date
• Description ("Z-report #42 – 2026-03-15")
• Debit/credit rows
• Total sum

Reconciliation

Monthly reconciliation in Bokio:

Sales

Accounting → Reports → Income statement → Pick period. The sum on rows 3001–3003 should match Vendion's period report.

VAT

Accounting → Reports → VAT report → Pick period. Output VAT on account 2610 (25%), 2620 (12%), 2630 (6%) should match Vendion's VAT report.

Cash and card

Accounting → Reports → Balance sheet:

• Account 1910 (Cash) → Should match physical cash count
• Account 1580 (Card receivables) → Should match settlement reports from Swedbank Pay/Nets

Discrepancies? See the article "Cash discrepancy and reconciliation".

Skatteverket filing directly from Bokio

One of Bokio's best features – you can file VAT directly from Bokio to Skatteverket without going via Skatteverket's website:

1. Accounting → Filing → VAT filing
2. Pick period
3. Bokio fills in the amounts automatically from your books
4. Sign with BankID
5. Sent directly to Skatteverket

This is especially smooth after a SIE import from Vendion – all the numbers are already in place.

Common errors and fixes

"Account missing"

Cause: Bokio found an account in the SIE file that isn't in your Bokio chart.

Fix: In step 5 above, click "Add all", or add manually under Settings → Chart of accounts → Add account.

"Period is closed"

Cause: Bokio closes periods after VAT filing to prevent changes.

Fix: Temporarily reopen the period under Settings → Accounting periods → Open period. Import. Close the period again afterward.

"Duplicate vouchers"

Cause: You've imported the same file twice.

Fix: Bokio warns but can create duplicates. Delete the older ones under Accounting → Vouchers → select → Delete. If unsure – contact Bokio support or Vendion support.

"Import fails without error message"

Cause: Rare, but can happen with large files.

Fix: Export a month at a time from Vendion (instead of the full year) and import month by month into Bokio.

Tips for Bokio users

• The free tier is enough for most restaurants with a single register
• Upgrade to Premium if you need more users or project accounting
• Use Bokio's AI suggestions: Bokio can suggest account codes for manual vouchers – speeds up the work
• Bokio app (iOS/Android) can't import SIE – use the web version
• Monthly import: Import each month – easier to troubleshoot

Bokio + Vendion in the future

Vendion's direct integration will initially target Fortnox and Visma eEkonomi (May 2026). Bokio integration isn't planned for 2026 – but SIE export works excellently as an alternative.

Does Bokio fit my restaurant?

Yes if:

• You're a small restaurant (1–2 registers, 1–10 staff)
• You handle the books yourself or have a simple relationship with your accountant
• Budget matters
• You like AI-driven auto-bookkeeping

No if:

• You have a chain with multiple locations
• You need advanced roles/permissions
• Your accountant requires Fortnox or Visma
• Turnover above 3 MSEK (Fortnox/Visma are usually better fits)

Help from Vendion

Contact support@vendion.com for Bokio import help. Include:

• Screenshot of the error in Bokio
• Period you tried to import
• Your Vendion restaurant ID