Z-Report in Accounting – Daily Voucher

Daily close provides accounting records

A Z-report closes the reporting period and stores sales, payments, VAT and other recorded events. Vendion also creates an accounting voucher using the report and the restaurant's chart. Check that both report and voucher exist; an accounting or Fortnox transfer error does not mean a saved Z-report should be repeated.

What goes into the accounting records?

This is an overview. Tip model, invoice integration, loyalty payments and cost centers can affect the actual lines. A physical drawer discrepancy is not the same as voucher rounding.

If Skicka kassafakturor till Fortnox is enabled, affected invoice sales are handled through invoices and excluded from the Z-voucher. In the standard flow they can be included against receivables account 1510. Check your chosen flow before importing records.

Example: one day's sales

The restaurant sold dine-in food for SEK 8,960 including 12% VAT and wine for SEK 2,500 including 25% VAT. Guests paid SEK 7,000 by card and SEK 4,460 cash. No other events are included in this example.

Both sides match. The cash line shows sales payments in this example, not the whole drawer contents including opening float.

Close the day and review the report

1. Check paid purchases and count cash using your restaurant's process.
2. Open Admin → Bokföring → Dagsavslut → X/Z-rapporter.
3. Use Ta ut X-rapport to review the period without closing it.
4. When ready to close, select Gör Dagsavslut (Z-rapport).
5. Check the creation message and open the report in history.
6. Open Verifikat & export → Verifikat and review accounts, debit and credit.

Daily close covers the restaurant's reporting. It can include a main report and per-register appendices. Appendices are not additional sales to post again.

If Vendion says a close already exists for the day, check history. Do not create an extra close to resolve a failed print or export attempt.

SIE, PDF and Fortnox

Z-history has SIE and PDF for each main report. Opening a report lets you review details and download a PDF for the selected report or register appendix. Use Dagsavslut → Periodrapport for a date interval.

Verifikat & export → Verifikat shows statuses including Utkast, Exporterad and Skickad (Draft, Exported, Sent). Fortnox synchronization also appears in relevant report views when available. Export and transfer are separate from daily close itself.

The voucher series is configured under Kontoplan, with Z as the default. Distinguish accounting voucher numbers from report sequence numbers; use both when reconciling.

Automatic Z and closed days

Open Dagsavslut → Automatisk Z to configure activation, time and weekdays. Time follows Sweden's time zone. 23:00 is a default suggestion, not a requirement suitable for every restaurant.

Dagar utan försäljning controls whether days without activity are skipped. Skipping is normally enabled. Skatteverket requires a Z-report for every sales day on which the cash register is used. Skatteverket's cash register guidance.

Open, unpaid bills are not included as completed sales. Schedule the close around the restaurant's actual operation and check late evenings.

If a report or voucher is missing

Read the error message. Check the restaurant and report history. If payments lack required control registration, that issue needs investigation before close can complete. Contact Vendion with the date, register and error text if it persists.

If the Z-report exists but its voucher or transfer is missing, investigate that accounting step. Do not change control settings or previous receipts to force an export. Keep reports and accounting records under the company's retention process.