Vendion
    Point of Sale

    Purchase Prices and Cost Calculation

    2 min read
    Categories and articles

    Enter purchase prices per menu item to get automatic margin calculation, food cost and menu engineering in Analytics.

    Why purchase prices? Without purchase prices you only know what you sell for – not what you earn. With purchase prices you unlock:

    • Margin calculation – gross margin per item and category
    • Varukostnad % (food cost %) – what share of revenue goes to raw materials
    • Menyanalys (menu engineering) – classification into Stjärnor (stars), Volymsäljare (volume sellers), Dolda möjligheter (hidden opportunities) and Se över (review)
    • Profitability reports – in the Analytics dashboard

    How to enter purchase price:

    1. Go to Admin → Meny → Produkter → Alla artiklar
    2. Click the item you want to edit
    3. Go to the Pris (price) tab and enter Inköpspris (purchase price) in SEK according to your costing routine. The margin is shown next to the field. For items with variants, set the purchase price per variant in Varianter, in the Inpris column.
    4. Save

    Where does it show?

    LocationWhat's shown
    Analytics → Kostnader & meny → Lönsamhet (costs & menu → profitability)The Varukostnad % (food cost %) figure
    Analytics → Kostnader & meny → Menyanalys (menu analysis)Matrix based on margin + popularity
    Product page, Pris tabThe Marginal (margin) field is calculated from the dine-in price and the purchase price. For items with variants, the field says "Sätts per variant" (set per variant)
    AI BossCan answer "Which dishes have the lowest margin?"

    The menu analysis matrix:

    CategoryPopularityMarginAction
    Stjärnor (stars)HighHighBehåll & framhäv (keep and highlight)
    Volymsäljare (volume sellers)HighLowOptimera pris (optimise price)
    Dolda möjligheter (hidden opportunities)LowHighMarknadsför mer (promote more)
    Se över (review)LowLowGranska roll & efterfrågan (review role and demand)

    Tip: Start with your 20 best-selling items. That alone gives a good picture of your profitability. Update purchase prices quarterly or when supplier prices change.

    This feature is part of Vendion POS.

    Curious how it looks in practice? Read more about the product or book a short demo.

    Read about Vendion POSBook a demo

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