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AI Boss – Your AI Assistant

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AI Boss is your assistant in restaurant administration. Ask about information in Vendion, or ask AI Boss to do most of what you otherwise do in Admin: the menu, tables and bookings, staff and scheduling, marketing, online ordering, devices, accounting and catering.

Open AI Boss

Select the correct restaurant in Vendion.
Open administration and select AI Boss in the sidebar.
Type your question and press the send button.

AI Boss is available to the Admin group and to groups with the Använda AI Boss (Use AI Boss) permission under Users → Permission groups. In such a group, AI Boss only does what the group's other permissions allow. On desktop, the AI-boss tab on the right edge of other administration pages opens the same conversation in a side panel. On mobile, use the AI Boss page.

Things to ask

Area	Example
Sales	“Show sales for 1–7 September 2026.”
Menu	“Show items without a purchase cost.”
Bookings	“What bookings do we have tomorrow?”
Staff	“Show next week’s schedule.”
Guests	“Find the guest Anders Andersson.”
Tasks	“What tasks do we have today?”
Marketing	“Show our campaigns.”

And when you want to change something:

Area	Try asking
Menu	“Set the takeaway price of Pasta Carbonara to 145 kr.”
Tables	“Make tables 4 and 5 a combination for 8 guests.”
Bookings	“Close dinner on Christmas Eve.”
Staff	“Add Anna’s Friday shift from the Evening shift template.”
Online ordering	“Set the preparation time for online orders to 25 minutes.”
Analytics	“Set the sales budget for December to 600,000 kr.”
Catering	“Copy job C-12 to 14 May.”

You don’t need to say which area your question is about or use special words. AI Boss decides for itself whether the question concerns, for example, bookings, staff or the menu, based on what you write and the conversation so far.

Available functions depend on your restaurant’s modules and your permissions. If you ask about something in a module your restaurant doesn’t have – for example the schedule without Personal, bookings without Booking or guests and campaigns without Marketing – AI Boss tells you which module is needed instead of doing anything. Use full names and dates when several guests, items or periods might match.

AI Boss only works with the restaurant you have selected. If you belong to several restaurants, switch restaurant in Vendion first; AI Boss never reads or changes another restaurant’s information in the same conversation.

Asking or changing

“Show the price of…” asks for information. “Change the price to…” requests a change to restaurant data. Make your intention clear. Ask for a proposal without saving when you only want to discuss a change.

Read the reply and check the result on the relevant page, such as Meny (Menu) or Bokning (Booking). Advice or a proposal in chat is not evidence that it was saved. Some workflows provide a separate button to apply a proposal; other changes can be carried out directly from your instruction.

AI Boss asks before it sends a text message or email or changes anything to do with money. The register’s fiscal core, Pay at Table, personal identity numbers, bank accounts and tax, employee debt and wage garnishment, and payroll approval stay in Admin. The full list is in What can AI help you do in Vendion?.

Several changes in one go

You can ask for several changes of the same kind in one message: several items, shifts, table combinations, staff records or a whole week’s times for a resource. For example:

Add Toast Skagen 165 kr, Gravad lax 145 kr and Löjrom 245 kr to the Starters menu group.

AI Boss tells you how each row went, for example 4 of 5 done, row 3 was declined: followed by the reason. The rows that went through are saved. Fix what stopped the declined row and ask for it again. If a row needs your yes, AI Boss stops there and asks; the rows before it are already saved.

Images, PDFs and replies

Attach an image or PDF and explain what you want done. Menu import can produce a draft for you to review and save. The dishes in the draft are not on your menu until you have saved it, so save the draft before asking AI Boss to change or add to them. Most questions receive text replies; buttons and review cards appear when needed for the task.

When AI Boss can’t confirm the answer

AI Boss checks its answer against the information in Vendion before you get it. If something can’t be confirmed, AI Boss fetches the information again and makes a new attempt. If that isn’t enough, you still get the answer, but with a line at the top:

Obs! Det här svaret kunde jag inte bekräfta helt mot uppgifterna i Vendion. (Note: I couldn’t fully confirm this answer against the information in Vendion.) … Kontrollera uppgifterna innan du går vidare. (Check the information before you go on.)

Read the answer as a draft, not as the final word. Open the regular page – for example Analytics++, Bordsbokning (Booking), Personal (Staff) or Meny (Menu) – and check figures, names and dates before acting on it. You can also ask again with a clearer period, name or table. The line replaces the earlier reply “Jag hittade inget säkert underlag” (I found no reliable basis).

Even without that line, AI can misunderstand names, amounts and context. Check dates, selection and results before using an answer for a decision. Include only personal information needed for the task.

See Getting started with AI Boss.

This feature is part of Vendion POS.

Curious how it looks in practice? Read more about the product or book a short demo.

Read about Vendion POS Book a demo

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