Getting Started with AI Boss

Start with a question about information already in Vendion. This lets you become familiar with the answers before using chat to make changes.

1. Open the correct conversation

1. Sign in at app.vendion.com.
2. Select the restaurant you want to work with.
3. Open administration and select AI Boss in the sidebar.

You must belong to the Admin group or a group with the Använda AI Boss (Use AI Boss) permission. Your preferred start page may be another app, so AI Boss does not always open immediately after login. On desktop, you can also use the AI-boss tab on the right of other administration pages.

2. Ask a clear question

For example:

Show sales for 1–7 September 2026. State the period and sales basis you use.

Press the send button. While AI Boss works you see its steps in the chat, for example Läste borden (Read the tables) or Kontrollerade ändringen (Checked the change). Finished steps get a tick, and a line at the bottom shows what is happening right now. Between steps it says Tänker (Thinking). The reply then fades in. Below the reply you see how many steps it took and how long, for example 6 steg på 14 sekunder (6 steps in 14 seconds); tap the line to see the steps again.

Read the period and amounts. Ask “Does this include or exclude VAT?” if unclear. Compare with the corresponding Analytics++ report when reconciling figures.

3. Request a proposal or a change

Proposal:

Suggest a clearer description for our burger. Do not change anything yet.

Change:

Change the price of the House Lemonade item to SEK 49.

Check the item name, variant and price before instructing the assistant. AI Boss first shows changes that send something, cost money or affect a lot, under the heading Väntar på ditt ja (Waiting for your yes). Read what will happen and tap Ja, gör det (Yes, do it) or Nej (No), or type your answer. Then check the item under Meny (Menu). Do not assume every change has an extra confirmation step. A later “stop” message or clearing the chat does not undo anything already saved or sent.

4. Attach a menu or document

1. Press the paperclip (Bifoga en fil, attach a file) by the input field or drag a file into the chat.
2. Choose PNG, JPG, WebP or PDF, up to 5 MB.
3. Explain what you want done, for example “Read this into a menu draft”.
4. Send and review the result.

A PDF with readable text is read from its first five pages. If it lacks useful text, an image of its first page is used. Split a long or scanned menu into clear images or shorter files and check that every dish was included.

A Menyutkast (Menu draft) is not yet your saved menu: the dishes are not on your menu until you have saved the draft. Check names, prices, variants and grouping before selecting Spara och Aktivera Meny (Save and activate menu). Then check the product group, VAT, allergens and modifiers under Meny before using the items in service.

5. Continue or clear the conversation

The conversation is saved for your user and selected restaurant. Visa äldre (Show older) retrieves earlier messages when available. The entire visible history may not be used for the next answer, so repeat important names and dates when returning to an older subject.

To clear it, select Rensa chatt (Clear chat), or the bin icon in the panel heading, read the dialog and select Rensa. This deletes chat history, not the restaurant’s menu, bookings or changes already made.

If something looks wrong

If the reply starts with Obs! Det här svaret kunde jag inte bekräfta helt mot uppgifterna i Vendion. (Note: I couldn’t fully confirm this answer against the information in Vendion.), AI Boss has already tried again without being able to check everything. Check the information on the regular page before you go on.

First check the restaurant, dates and affected item on the regular Vendion page. Then ask AI Boss to explain what actually changed. If you are unsure whether an order, invitation or campaign was already created or sent, check its status before repeating the instruction.