POS Settings
Customize POS behavior, buttons, hardware and appearance. POS settings live in two places with the same content: directly in the POS (gear icon) and in Admin → Devices → Registers (to configure a device remotely). Which actions require a manager PIN is governed separately by the capability groups under Admin → Users → Permission groups.
Open from the POS: Click the gear icon in the top right corner. Requires logged-in staff with permission to change POS settings.
Five tabs in the POS settings:
1. Behavior:
- Receipt after payment – print automatically or show a receipt dialog (print / SMS / email)
- Return to table map after payment – jump straight back to the floor plan
- Return to Favorites after payment/firing – set the menu to the Favorites view
- Show quantity numpad by default
- Landing view on this device – which view the device opens when someone takes it over
- Default order format in POS – Dine in, Takeaway or Delivery (table orders are always Table order)
- Cost center for this register (shown if cost centers are enabled)
- Auto-logout – logout mode + inactivity timeout in seconds (0 = off)
2. Quick buttons:
- Quick button order (drag and drop)
- Colour per button
- Show/hide individual buttons (pre-bill, fire, park, void, split, discount)
3. Payment buttons:
- Which payment methods and card terminals appear as buttons in the payment view on this specific device – order, colour and visibility
4. Hardware:
- Default receipt printer for this device
5. Appearance:
- Display mode (image+text, text only, compact list)
- Button size (normal, large, extra large)
- Bill placement (right or left)
In admin (Devices → Registers) you'll find the same five tabs plus Control box (CCA activation – admin only) and Link device. The registers are kept 1:1 between the two views.
Permissions and manager PIN
Vendion uses capability groups – not individual on/off toggles per action. Each staff member belongs to a group, and the group carries a set of capabilities. If the group lacks a capability, the action is blocked in the POS – but a senior who has the capability can approve it on the spot with their manager PIN.
Capabilities are configured under Admin → Users → Permission groups. The admin group always has everything. Examples of POS actions that can require approval:
| Capability | What it allows |
|---|---|
| Give preset discounts | Apply predefined discounts |
| Give open discount | Enter a custom amount or percentage |
| Comp an item (100% off) | Comp a line |
| Remove line before firing | Void an un-fired line |
| Process a refund | Return on a paid order |
| Void a paid order | Neutralize a finalized order |
| Change price manually | Price override on a line |
| Open cash drawer without a sale | No-sale open |
| Change order format on an open order | Switch Dine in/Takeaway (recomputes VAT) |
| Change VAT category per line | VAT override |
The full list (20+ POS capabilities) is shown in the group editor.
How the PIN flow works:
- A staff member without the capability attempts a blocked action (e.g. void a line)
- The POS shows the "Manager approval required" dialog
- A senior who has the capability enters their PIN
- The action is completed
- Both people are logged in journal memory (original performer + approver) with timestamp and action type
Tips:
- Choose the receipt mode (auto-print or dialog) deliberately per device
- Give large discounts and price override to fewer groups – your margin will thank you
- Keep the button set clean: hide buttons a device never uses
This feature is part of Vendion POS.
Curious how it looks in practice? Read more about the product or book a short demo.
Was this article helpful?