POS Settings

Customize POS behavior, buttons, hardware and appearance. POS settings live in two places with the same content: in the POS menu and in Admin → Devices → Registers (to configure a device remotely). Which actions require a manager PIN is governed separately by the permission groups under Admin → Users → Permission groups.

Open from the POS: Open the POS menu and select Kassainställningar (POS settings). Requires logged-in staff with permission to change POS settings.

Five tabs in the POS settings:

1. Behavior:

• Receipt after payment – print automatically or show a receipt dialog (print / SMS / email)
• Return to table map after payment – jump straight back to the floor plan
• Return to Favorites after payment/firing – set the menu to the Favorites view
• Ask where unrouted items should be sent – choose a destination during manual dispatch if an item lacks one
• Show quantity numpad by default
• Newest item first – new items appear at the top of the check instead of the bottom. Either way, the check always jumps to the row you just rang in if it falls outside the visible area, so you never lose track of an item on a long check
• Landing view on this device – which view the device opens when someone takes it over
• Default order format in POS – Dine in, Takeaway or Delivery (table orders are always Table order)
• Cost center for this register (shown if cost centers are enabled)
• Auto-logout – logout mode + inactivity timeout in seconds (0 = off)

2. Quick buttons:

• Quick button order (drag and drop)
• Colour per button
• Show/hide individual buttons (pre-bill, fire, park, void, split, discount)

3. Payment buttons:

• Which payment methods and card terminals appear as buttons in the payment view on this specific device – order, colour and visibility

4. Hardware:

• Default receipt printer for this device

5. Appearance:

• Display mode (image+text, text only, compact list)
• Button size (normal, large, extra large)
• Bill placement (right or left)

In admin (Devices → Registers) you'll find the same five tabs plus Control box (CCA activation – admin only) and Link device.

Permissions and manager PIN

Vendion uses permission groups – not individual on/off toggles per action. Each staff member belongs to a group, and the group carries a set of capabilities. If the group lacks a capability, the action is blocked in the POS – but a senior who has the capability can approve it on the spot with their manager PIN.

Capabilities are configured under Admin → Users → Permission groups. The admin group always has everything. Examples of POS actions that can require approval:

The full list (20+ POS capabilities) is shown in the group editor.

How the PIN flow works:

1. A staff member without the capability attempts a blocked action (e.g. void a line)
2. The POS shows the "Manager approval required" dialog
3. A senior who has the capability enters their PIN
4. The action is completed
5. Both people are logged in journal memory (original performer + approver) with timestamp and action type

Tips:

• Choose the receipt mode (auto-print or dialog) deliberately per device
• Give large discounts and price override to fewer groups – your margin will thank you
• Keep the button set clean: hide buttons a device never uses