POS Settings

Customize POS behavior, appearance, buttons and device. POS settings live in two places with the same content: in the POS menu and in Admin → Devices → Registers (to configure a device remotely). Which actions require a manager PIN is governed separately by the permission groups under Admin → Users → Permission groups.

Open from the POS: Open the POS menu and select Kassainställningar (POS settings). Requires logged-in staff with permission to change POS settings.

Five tabs in the POS settings:

1. Beteende (behavior):

• Show quantity numpad by default
• Newest item first – new items appear at the top of the check instead of the bottom. Either way, the check always jumps to the row you just rang in if it falls outside the visible area, so you never lose track of an item on a long check
• Standard orderformat (default order format) – Äta här (dine in, the default), Ta med (takeaway) or Utkörning (delivery) for every new check when the question below is switched off. Checks started at a table are always Bordsbeställning (table order)
• Fråga om orderformat vid ny nota (ask for order format on new check) – the POS asks dine in or takeaway every time a new check is started
• Ask about optional modifiers when ringing in – items with optional modifiers open a dialog when you ring them in. Off = they go straight onto the check. Required modifiers, variant choices and open prices always ask
• Guest count on the bill (Antal gäster på notan) – Off, Ask or Require. The till asks how many guests are at the table when a new table bill is started. See Guest count on the bill
• Ask where unrouted items should be sent – choose a destination during manual dispatch if an item lacks one
• Ask for flag number when sending to the kitchen (Fråga efter flaggnummer vid bongning) – Off, Ask or Require. The till asks for a flag number when a bill without one is sent to the kitchen or paid. See Flag number on the bill
• Receipt after payment – print automatically or show a receipt dialog (print / SMS / email)
• Return to table map after payment – jump straight back to the table map
• Return to Favorites after payment/firing – set the menu to the Favorites view
• Auto-logout – logout mode + inactivity timeout in seconds (0 = off)

Choose the POS start view

Under Beteende → Vid start → Startvy (behavior → on startup → start view), choose Kassaläge (register mode, the default) or Bordskarta (table map). The choice is saved per register and is available both in the POS settings and under Admin → Devices → Registers.

The start view applies when the POS starts or reloads and after a new staff PIN login. Changing the setting while someone is working does not move their current view; it takes effect on the next start or PIN login. On mobile, tables appear as a grid unless another view has been chosen on the device. Bokningar (bookings) is not used as the start view when Table map is selected.

This choice controls the view inside the POS. Landing view on this device chooses which part of Vendion the device opens, such as the hub or POS. Return to table map after payment remains a separate setting for what happens after a payment.

2. Utseende (appearance):

• Button size in the menu – Normal, Large or Extra large
• Item display mode – Bild + text (image + text), Bara text (text only) or Kompakt (compact)
• Right or left layout – check and quick buttons on the right (default) or mirrored to the left, on large screens
• Light or dark mode – dark is the default. Applies to this register only
• Show table timer – shows on the table map how much of the seating time is left when a party is seated on a booking

3. Snabbknappar (quick buttons):

• Main button – the large button at the bottom of the POS (today "Ta betalt", take payment). Choose what it does, for example open the payment view, fire, card terminal or cash. Up to two buttons side by side. When Rätter (courses) is enabled, Knapp 2 (button 2) is locked as Bonga / Framma automatiskt (send / fire automatically): it shows Bonga (send to kitchen) while the check has unsent items, and then Framma nästa rätt (fire the next course). Items that are only sent when fired go straight to Framma. So you do not need to put Bonga on Knapp 1 (button 1) – keep e.g. Ta betalt (take payment) there. If all choices are greyed out, check that you have permission to change POS settings – this is separate from the locked Bonga / Framma slot
• Action Zone – the buttons to the right of the check: drag to reorder and click the colour circle to change colour. See Quick Buttons (Action Zone)
• Show open item – shows or hides the open item button on this register

4. Betalknappar (payment buttons):

• Which payment methods and card terminals appear in the payment view on this specific register, and in which order. Buttons you switch off are always reachable via Alla betalmedel (all payment methods)

5. Enheten (the device):

• Landing view on this device – which view the device opens when someone takes it over
• Cost center for this register (shown if cost centers are enabled)
• Hårdvara (hardware): Default receipt printer for this register and Open cash drawer on cash payment
• The register's card terminals, where you choose the default one, and Tap to Pay on the device

In admin (Devices → Registers) you'll find the same five tabs plus Control box (CCA activation – admin only) and Link device.

Permissions and manager PIN

Vendion uses permission groups – not individual on/off toggles per action. Each staff member belongs to a group, and the group carries a set of capabilities. If the group lacks a capability, the action is blocked in the POS – but a senior who has the capability can approve it on the spot with their manager PIN.

Capabilities are configured under Admin → Users → Permission groups. The admin group always has everything. Examples of POS actions that can require approval:

The full list (20+ POS capabilities) is shown in the group editor.

How the PIN flow works:

1. A staff member without the capability attempts a blocked action (e.g. void a line)
2. The POS shows the Chefsgodkännande krävs (manager approval required) – Du saknar behörighet (you lack permission) dialog
3. A senior who has the capability enters their PIN
4. The action is completed
5. Vendion saves the approval with both people (the person logged in to the POS + the approver), which capability it concerned and the time

Tips:

• Choose the receipt mode (auto-print or dialog) deliberately per device
• Give large discounts and price override to fewer groups – your margin will thank you
• Keep the button set clean: hide buttons a device never uses