Enable Variable VAT – Getting Started

Variable VAT lets Vendion calculate VAT using the product group and order format. Both the menu settings and the way staff records the order must be correct.

Swedish food VAT is 6% from April 1, 2026 to December 31, 2027, while restaurant services remain at 12%. See the Swedish Tax Authority information.

Prepare the menu

1. Open Admin → Bokföring → Verifikat & export → Varugrupper (Accounting → Vouchers & export → Product groups).
2. Edit each group and check Typ av varugrupp (Product group type): for example Mat (Food), Alkoholfri dryck (Non-alcoholic drink), Alkohol or Övrigt 6 % (Other 6%).
3. Check the accounting account with your accountant.
4. Open Meny → Produkter → Alla artiklar and check each product's Varugrupp (Accounting product group).

Menu groups such as Starters and Drinks organise the menu. Product groups under Accounting control VAT category and accounting mapping. Enabling the feature does not replace checking these settings.

Enable

1. Open Admin → Bokföring → Moms (Accounting → VAT).
2. Enable Aktivera varierad moms (Enable variable VAT).
3. Wait for Sparat (Saved).
4. If needed, enable Tvinga orderformat före betalning (Require order format before payment). It requires an explicit staff choice before payment and is available when variable VAT is enabled.

You need permission to change settings. The page also shows the VAT matrix used by Vendion.

Check before service

Check the order format on new tabs. Compare a food item as Äta här (Dine in) and Avhämtning (Takeaway), plus an item from another product group. Review VAT and amounts before using the setting in service.

Plan the change and check existing open tabs separately. Parking a tab does not close it or guarantee a particular VAT treatment. Changing settings afterwards does not correct completed receipts.

Turning it off

Vendion then uses fixed VAT rather than changing it with the order format. Check with your accountant that settings fit your sales before changing them.

Read about order formats, product groups and changing format.