Clock In and Out

The time clock is the shared screen in the restaurant. You enter your code and press what you mean – you never have to remember whether you are clocked in or not.

How to clock in and out

1. Go to the Time clock. It lives at /staff/clock. In the till, press Stämpla in the top bar, to the right of AI Waiter. It is also in the menu under Kassa › Stämpelklocka. The button shows on tablets and computers, and it can be turned off per till under Kassainställningar › Snabbknappar › Topprad.
2. Check that the restaurant name under the clock is right. In a chain this is the most common mistake – the wrong restaurant gives "Incorrect code" however correctly you type, and a few attempts in a row lock the code.
3. Enter your code (4–6 digits) on the keypad.
4. Press Stämpla in or Stämpla ut.

The button tells you which action you are taking. If you mean something other than what the state says – you press "Clock in" when you are already in – the system refuses instead of doing the opposite. You cannot accidentally clock yourself out by pressing the wrong thing.

Time clock before POS staff login

A Stämpelklocka (time clock) button is on both register selection (when choosing a register or viewing all devices) and the POS PIN screen. You do not need to log in as POS staff to open the clock. You still use your personal clock code to clock in and out.

• From register selection: press Till kassaval (back to register selection) after clocking. The same list reopens without automatically entering a single available register.
• From the POS PIN screen: press Till kassan (back to POS) to return to staff PIN login. This also works when the device automatically opens its only register.

The ways inside the till remain: Stämpla in the top bar and Kassa › Stämpelklocka.

Comment when clocking in

If you want to explain something to your manager – for example that the bus was late – press Lägg till kommentar (add comment) before you clock in. The comment is optional and may be at most 500 characters. It is saved when you clock in and is visible to you and to those responsible for staff hours.

Did you eat a staff meal today?

If your employer has chosen to count the meal benefit only on the days you ate, you get the question Åt du personalmat idag? (did you eat a staff meal today?) when you press Stämpla ut.

1. Press Ja (yes) or Nej (no). That clocks you out.
2. Avbryt (cancel) takes you back without clocking out.

Your answer drives the meal benefit and meal deduction in payroll: only days you answered yes are counted. If you answered wrong, your manager can correct it under Personal › Tider. The same question appears when you clock out in the staff portal.

Breaks

Above the keypad there is a toggle with Stämpla and Rast.

1. Press Rast.
2. Enter your code.
3. Press Börja rast when you leave, and Avsluta rast when you are back.

After the break you are shown how long it was and how much break you have taken in total today. A registered break always takes precedence over the automatic break deduction – if you pressed Break, your actual time is what gets deducted. Read more in the article on breaks and break deduction.

What the screen shows

• A large clock with the current time. The time comes from the server, so it is right even if the tablet clock drifts – if the tablet is off you get a warning about it.
• Inloggade (N) – everyone currently clocked in. If the list cannot be fetched the screen says so plainly: do not punch again just because the list looks empty.
• On clock-in: today shift, if you have a published one – for example "Shift: Kitchen 17:00–22:00".
• On clock-out: your worked time as net time, that is after breaks. If it says "(after 30 min automatic break deduction)" it was the break rule, not you. This is the same figure payroll uses.
• No network connection appears at the top if the network is down. Punches cannot be registered then.

When punching does not work

• "Personal identity number missing on your staff card." The staff register requires an identity number by law, so clocking in is blocked until your manager fills it in. Clocking out still works.
• "You have a shift from … that was never clocked out." You are clocked in anyway, but your manager must fix the old shift under Personal › Tider.
• If the old shift sits in a locked payroll period you cannot clock in at all until the manager unlocks the period and fixes the entry.
• "Incorrect code" – check the restaurant name under the clock before trying again. Too many attempts in a row lock the code.

With a personal login, change your code via the profile icon. If you only have a clock PIN, ask your manager to change it. It is personal – never share it, because it is what writes your name into the legally required staff register.

What happens to your hours afterwards

Your punch goes straight to your manager for approval. In the staff portal you see your own punches with a status:

• Aktiv (active) – you are clocked in, the shift is running
• Väntande (pending) – you have clocked out, your manager has not reviewed it yet
• Godkänd (approved) – approved and on its way to payroll
• Gästpass (guest shift) – a shift without employment, which does not count as your working time
• Makulerad (voided) or Avvisad (rejected) – the shift does not count

The monthly total excludes guest shifts, voided and rejected entries. It is not a payslip; hours and pay still need review before payroll.

If something is wrong – the wrong time, a missing shift – tell your manager. Corrections are made under Personal › Tider, and both the original and the correction are kept in the staff register.

Punching from your own login

If your employer has turned on Stämpling i personalinlogg (clocking in the staff login) you clock in the staff portal or the app, without a code. The setting is off from the start, and most restaurants use the time clock. How it works is described in Clock In in the Staff App.