The Staff Portal – Your Own View
The staff portal is your own way into Vendion. Here you see when you work, what you have worked, what you received in tips and how many holiday days you have left. Most of what you would otherwise ask your manager is here.
How to log in
The portal is at app.vendion.com. Open it in your phone browser, on a computer or in the Vendion app.
On the login screen you enter your email address or your mobile number and a login link is sent to you. If you already have a password you can use it instead — switch to the password tab.
Mobile number only works if the number is already on your account. If it is not, log in by email the first time and add the number under Profil (Profile).
If you only have a PIN code you have access to the time clock in the restaurant, but not to the portal. Ask your manager to give you a login — there is a button for it on your staff record, and you will be sent a link.
Five tabs at the bottom
Hem (Home) — the overview. Next shift, how many shifts are ahead of you, hours this month, unread news, your comp time bank and your latest tips. If your manager has sent an employment contract it appears here under Avtal att signera (contracts to sign). If portal clock-in is enabled, the Stämpla in (clock in) button sits at the top.
Schema (Schedule) — your shifts month by month. Here you confirm your schedule, offer a shift to a colleague and set your availability. Above the list are two buttons: Schema and Lediga pass (open shifts).
Nyheter (News) — posts from your manager. The number on the tab shows how many you have not read. You can like and comment if your manager has allowed it.
Tider (Time) — your clock entries and your tips. Above the list are two buttons: Tider and Frånvaro (absence). Under Frånvaro you report time off and see your holiday days.
Profil (Profile) — phone and bank account you manage yourself, your details for payroll, your contracts, the calendar link, notification settings and a download of your own data.
If you work at several restaurants
If you have a staff record in more than one place, a picker with the restaurant name appears in the top left. Tap it to switch. The portal always shows one restaurant at a time — schedule, time, pay and tips belong to the one you are on.
If you see "Du har inget personalkort på …" (you have no staff record at …) you are on the wrong restaurant. Switch in the top left. If you only have one workplace, your manager needs to add you as staff.
When something looks empty
The portal fetches new data by itself when your manager changes something — you do not have to reload to see a newly published schedule.
The portal distinguishes between empty and could not be loaded. If it says "Kunde inte hämta ditt schema" (could not load your schedule) that is not the same as having no shifts — the request did not get through. Reload the page. If the error returns, tell your manager.
If your phone loses its connection a line appears at the top: "Offline — visar senast hämtad data" (offline — showing last loaded data). The information may then be out of date.
What the portal does not do
- No chat. The news feed goes from your manager to you, but you can comment on posts.
- You cannot produce an employment certificate yourself — ask your manager, who creates it from your staff record.
- The portal does not show your payslip. That comes from the payroll system.
Good habits
- Install the app. Push notifications about a new schedule and changed shifts only work there. In a browser, important messages are emailed instead.
- Add the calendar link once. Your shifts then appear in your phone calendar by themselves. You find it under Profil ▸ Synka med kalender.
- Check your hours every couple of weeks. A forgotten clock-out is easy to fix now and hard to untangle once pay has been run.
This feature is part of Vendion Staff.
Curious how it looks in practice? Read more about the product or book a short demo.
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