Notifications and Your Own Data in the Portal

Two things in the staff portal that are entirely yours: which notifications you get, and the right to see what is stored about you. Both live under Profil (profile).

Where you control your notifications

Scroll down to the Notiser (notifications) card on the Profile tab. It has two switches:

• Push-notiser (push notifications) — schedule, shifts, absence decisions and more, in the app. On by default
• E-post (email) — important messages alongside push. Off by default

The change is saved as soon as you tap the switch.

Push requires the app

Push notifications only work in the Vendion app. If you use the portal in your phone browser there is no device to send to.

The notification card explains that push requires the app. Your preference is saved in the browser too. Email can replace an important push notification when push is enabled but no app device is registered and a usable email address is available.

So you can still make the choice, for the app you might install tomorrow — but do not expect any push until the app is on your phone.

Email as a complement

E-post controls whether important messages are also sent alongside push. Fallback email applies to important events when a push delivery is requested, push is enabled in your preferences and no app device is registered. Turning off both push and email disables this automatic fallback.

The switch controls whether you also want them alongside push. If you have the app and want both, turn it on. If you only want one channel, leave it off.

What you are notified about

You get a message when:

• A new schedule is published
• One of your shifts is changed or cancelled
• An open shift is published
• Your manager has answered your request for an open shift
• A colleague offers you a shift, answers your offer, or your manager decides on a shift swap
• Your manager has decided on your absence request
• You have a contract to sign — plus reminders if you have not signed

News from your manager can also be sent as SMS. Your manager chooses that per post, and it is not affected by the switches here.

Which messages are emailed

Not all notifications are equally important, and the email fallback is deliberately narrow so your inbox does not fill up.

Can be emailed when push cannot reach you — a published schedule, a changed or cancelled shift, your manager answer to your open-shift request, your manager’s shift-swap decision, a declined or withdrawn swap offer, your manager’s absence decision, and contracts to sign with their reminders.

Sent only as push in the app — that a new open shift has been published, and when a colleague offers you a shift or accepts your offer.

If you only use the portal in a browser that means you have to look for open shifts and incoming swap offers yourself. Also check that your email address is correct.

Download your own data

The Min data (GDPR) card on the Profile tab holds the Ladda ner min data (download my data) button.

Under the GDPR you have the right to know what is stored about you. The button downloads a summary as a JSON file to your device. You can still ask your employer for further information or a subject access request.

What the export contains:

• Your personal details
• Your schedule rows
• Your clock entries
• Your absence
• Your holiday records
• Your tip distributions
• Your employment contracts

Every export is logged for traceability, just like other actions on sensitive information.

Correction and erasure

You can edit some profile details yourself, such as your name and phone number. Contact your employer for other corrections or erasure.

Your employer is the data controller for information about you, so that request goes to them — not to Vendion, and not through a button in the portal. Your employer may in turn need to keep certain records for a period, for example for bookkeeping and the staff register. Check with them what applies.