Your Profile in the Staff Portal

Under Profil (profile) in the staff portal you keep your own details current. You handle most of it yourself — only what is governed by your employment agreement is set by your employer.

The profile card

At the top are your profile picture, your name and your staff group. Below them an overview:

The card itself is an overview — you change nothing directly in it. Below it are two buttons, and they lead to different places:

• Redigera mina uppgifter (edit my details) — what belongs to your employment here: personal identity number, bank account, address and emergency contact.
• Namn, telefon och profilbild (name, phone and profile picture) — what belongs to you as a user, regardless of restaurant. The same view you reach from the profile icon in the top right, in every Vendion app.

The split follows where each detail belongs: your name and phone number follow you between restaurants, while the bank account and emergency contact belong to this particular employment.

Password and PIN are also changed under Namn, telefon och profilbild. The PIN is 4–6 digits and is used at the time clock in the restaurant. Never share your PIN — it is enough to clock in under your name. If you suspect someone has seen it, change it straight away.

Your profile picture

Tap the picture (or your initials) under Namn, telefon och profilbild and pick an image from your phone or computer. It is scaled down automatically, so an ordinary phone photo of several megabytes is fine — you do not need to shrink it yourself. JPG, PNG and WEBP work. HEIC works when your device can read the format. If the image cannot be read, save it as JPG and try again.

The picture is shown in the staff list (Admin › Personal, for whoever administers staff) and in the top right of the app when you are signed in. Without a picture your initials are shown instead.

The schedule and the till do not show it yet.

To change it, just pick a new one. To remove it entirely, tap Ta bort (remove) and your initials come back.

Mina uppgifter — what payroll needs

The Redigera mina uppgifter button opens what you control yourself:

• Personnummer (Swedish personal identity number)
• Bankkonto (bank account — clearing number + account number)
• Adress (address) — street, postal code and city
• Anhörigkontakt (emergency contact) — name, relation and phone number, in case something happens at work

So if you move or change bank, you do not need to go through your manager.

The bank account is shown masked in the overview, for example as the last four digits — the whole number does not need to sit in plain view on a phone lying on the bar. When you open the editor the full number is there, so you can correct a single digit without retyping everything.

You do not fill in the tax table. The table number is based on the tax and fee rates that apply to you. Age and payment type affect the column. Do not guess either value; use the information from the Swedish Tax Agency. Your employer gets it from the Swedish Tax Agency and it is shown on your staff card. If your employer runs Vendion Payroll, the tax table can be fetched directly from Skatteverket. If the payroll system is connected, its value is the one that applies. See the Swedish Tax Agency explanation of tax tables.

If you have not filled in everything payroll needs, a card called "Komplettera dina uppgifter" (complete your details) also appears on Hem (home). It leads to the same place.

Your contracts

Mina avtal (my contracts) sits right below your details on Profil. Tap the row to expand it. It holds your signed employment contracts: both those you signed in Vendion and contracts signed outside Vendion, for example on paper, that your employer has added. The newest contract comes first.

• A contract signed in Vendion has the buttons Visa (view), which opens the contract, and Mejla mig (email it to me).
• A contract signed outside Vendion has the buttons Öppna (open), which opens the file (in the app it opens in the phone's browser), and Mejla mig.

Mejla mig sends the contract to your email address, for example for the unemployment fund, your bank or a representative. You do not need to ask your manager for a copy. If it says the contract has no file, your employer marked the contract without adding it; ask your manager for a copy.

Contracts awaiting your signature are on Hem instead, under Avtal att signera (contracts to sign). There you read the whole contract and sign directly in the portal.

Your calendar link

The Synka med kalender (sync with calendar) card has the Lägg till i kalendern (add to calendar) button, which puts your schedule in your phone's calendar. Under Andra sätt (other ways) are your personal link, a copy button, a QR code to scan with your phone and the Generera ny URL (generate new URL) button.

The link is personal. Anyone who has it can see your schedule, so do not post it anywhere. See Put Your Schedule in Your Phone Calendar (iCal) for iPhone, Google Calendar and Outlook.

Notifications

The Notiser (notifications) card at the bottom of Profil controls push notifications, the reminder an hour before your shift, and email. See Notifications and Your Own Data in the Portal and Reminder Before Your Shift.

Your own data

The Min data (GDPR) card holds the Ladda ner min data (download my data) button. It creates a file with the information Vendion stores about you: personal details, schedule rows, clock entries, absence, holiday data, tip distributions and employment contracts. The file downloads to your device. The app cannot save files, so there it says instead that you should log in to the staff portal in a browser and download the file there.

So this is self-service — you do not have to request it from anyone. Every export is logged for traceability.

If you want something corrected or erased, contact your employer, who is the data controller for information about you. There is no button for that in the portal.

Your balances

The balances use different records: clocked hours, holiday balances, comp-time transactions, time bank rows and approved tip periods. If a card is missing entirely it usually means the underlying record does not exist, not that the balance is zero. If something does not add up, talk to your manager, who can correct the records.

What only your manager can change

These affect pay and permissions and are set by whoever administers staff:

Employment type · Working hours percentage · Salary · Start and end date · Staff group · Permission group · Cost centre · Your email address

If something looks wrong, tell your manager. There is no "request a change" button in the portal.

If you need an employment certificate, for example for unemployment benefit or a housing application, ask your manager as well. You cannot produce it yourself.