Update Your Profile

In the staff portal, all your employment details are collected in one place. Some things you can update yourself; others must be done by the manager to ensure correct payroll and archiving.

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Open the profile:

1. Log into the staff portal
2. Click the Profile tab

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What you can change yourself:

How to:

1. Click the field you want to change
2. Enter new value
3. Possible verification (email/SMS code)
4. Save

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What only the manager can change:

Request change: Click the field (read-only) → Request change → send to manager with justification.

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What you see but can't change:

• Vacation balance – automatically updated by system (earned, taken, saved)
• Comp time balance – automatically updated
• Salary history – previous payslips (last 7 years per Accounting Act)
• Signed contracts – archive
• Training certificates – document library

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Payslips:

Under My Salary in profile:

• Current month – preview (updated until payroll closes)
• History – all previous payslips
• Download as PDF – for bank applications and archive

Each payslip shows:

• Hours worked
• Base salary
• OB supplement
• Tips
• Overtime
• Sick leave deduction
• Vacation pay
• Tax deduction
• Net salary

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Employer certificate:

Need proof of employment (e.g. for mortgage, rental contract)?

1. Go to Profile → Employer Certificate
2. Choose period (last year is common)
3. Click Generate
4. Certificate is created as PDF with:
   • Your name and personnummer
   • Restaurant's name and organization number
   • Employment type and rate
   • Income totals per month (last 12)
   • Manager's signature (digital)

The certificate is valid immediately – banks and landlords accept it.

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Vacation balance in detail:

Under Profile → Vacation you see:

• Earned this year – 2.08 days/month per Swedish Vacation Act
• Taken this year – approved vacation days
• Saved from previous year – days you chose to save
• Right to save – max 5 days per year per Vacation Act
• Paid out – if you chose to receive vacation pay instead

Example:

Earned this year:     12.5 days
Taken this year:      -5 days
Saved from 2025:      +3 days
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Available now:        10.5 days

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Change PIN code:

If you want to change your PIN (for time clock):

1. Profile → PIN code
2. Enter current PIN
3. Enter new PIN (4–8 digits)
4. Enter new PIN again for confirmation
5. Click Change

Remember: PIN is yours for the time clock at the restaurant. Don't share it with anyone. Forgot PIN? Ask manager to reset.

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GDPR – your personal data:

Per GDPR you have the right to:

• See your data (done here in profile)
• Request correction of incorrect data
• Request deletion (after ended employment + 7 years accounting requirement)
• Data portability (export all your data)

Use the GDPR Request button in profile.

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Tips:

1. Keep contact info up to date – especially if you move or change number
2. Verify bank account at employment start – first salary can be delayed if number is wrong
3. Save payslips – download as PDF to own cloud storage
4. Upload new training certificates – contact manager when you've taken a course (CPR, allergens, food hygiene)