View Your Schedule

Your schedule is in the staff portal under the Schema (schedule) tab. It updates immediately when your manager publishes or changes something.

How to open the schedule

1. Log in at app.vendion.com or open the Vendion app
2. Tap Schema at the bottom
3. Make sure the Schema button above the list is selected (the other sections are Passbyten, Lediga pass and Tillgänglighet)

Browse month by month. In the current month the list starts at today, or at the next day you have a shift, and the day is marked Idag (today). Days that have passed are folded away under Tidigare i månaden (earlier this month); tap the row to see them. The arrows at the top move back and forward, and Idag takes you back. Shifts are grouped by day, and the list may also include days in the week that runs into next month.

Each shift shows the time and, if your manager filled it in, the role and station. Below that are the length of the shift and the break, for example 8 h 30 min, varav 30 min rast (of which 30 min break). The length runs from the start of the shift to its end, with the break included. Any notes from your manager are not shown in the list, but they come along if you add the schedule to your phone calendar.

Confirm your schedule

When your manager has published shifts you have not acknowledged, a button appears at the top: Bekräfta schema (3 pass) — confirm schedule (3 shifts). Tapping it confirms all your unconfirmed shifts in the displayed period, from today onwards. Shifts that have passed are not counted. You do not have to go through them one by one.

After that each of your own shifts gets a small icon on the right:

• Green check – you have confirmed the shift
• Amber clock – the shift is waiting for your confirmation

The icons only appear on your own published shifts. Your manager sees the same status in their schedule, so confirming is also a message to them that you have seen the shift.

Two things are worth knowing. The button covers the displayed period — if next month is also unconfirmed you have to page forward and tap again. And leaving a shift unconfirmed blocks nothing: you are scheduled either way, your manager just sees that you have not acknowledged it.

See your colleagues shifts

If your manager has allowed it there is a toggle with two modes: Mitt schema (my schedule) and Personalschema (team schedule). In the team schedule you see everyone working, or only your staff group if your manager has chosen that, with a colour dot per staff group. Your own shifts are marked "(du)". Colleagues without a login of their own are shown with a first name and the first letter of the surname, for example Anna A.

If the toggle is missing, your restaurant has chosen that everyone only sees their own schedule. That is a setting on the manager side, not a fault in the app.

Med dig idag (with you today). If your next shift is today, Hem (home) shows the colleagues working the same day, with their times. At most six names are shown, then for example +3 till (+3 more). The box follows the same setting: if you only see your own schedule it is not shown.

What is not shown

The schedule only shows published shifts. A shift your manager is still working on, that is a draft, is never visible to you — so you never plan around something that can change quietly. Cancelled shifts also disappear from the list.

That also means an empty month may simply mean the schedule has not been published yet. Ask your manager when it usually arrives.

Get your shifts in your phone calendar

Tap Lägg till i kalendern (add to calendar) under Profil › Synka med kalender, not here on the Schedule tab. Your shifts then follow along in your phone calendar. See Put Your Schedule in Your Phone Calendar (iCal) for iPhone, Google Calendar and Outlook.

When the schedule changes

You do not need to reload the page. The portal fetches the new schedule by itself as soon as your manager publishes or changes something, so the list you are looking at is current.

You also get a notification when one of your shifts is changed or cancelled. That counts as an important message, so email can be used when push is unavailable, provided you have a valid email address — precisely because you may already have planned around the old time.

Reminder before your shift

An hour before your shift starts you get a push in the app. It is on from the start and is turned off under Profil › Notiser, see Reminder Before Your Shift.

Swapping or covering shifts

Select Schema at the bottom, then Passbyten (shift swaps), Lediga pass (open shifts) or Tillgänglighet (availability) above the content. Offer a shift or answer an offer under Passbyten, request unassigned shifts under Lediga pass, and enter when you can work under Tillgänglighet, for single days or as a weekly pattern.