See Your Tips in the Staff Portal

Tips are an important part of income for service staff. In the staff portal you can see what you received per period and the payment status recorded for the period.

Where to find your tips

1. Log into the staff portal
2. Go to the Tider tab
3. Scroll down to the heading Dricks

The home screen also has a card called Senaste dricks showing your most recent period. Clicking the card takes you to the same list under Tider.

If your manager has not approved any period yet, it says "No approved tips yet". That is not an error — it just means nothing is ready to show.

What the row shows

Each row in the list shows three things:

The portal does not show the period total, which method your manager used, or how many hours your share was calculated on. If you wonder about any of that, ask your manager, who sees the full records.

Approved or Paid — not the same thing

This is the most common misunderstanding, so it is worth reading carefully:

• Godkänd (approved) means your manager has approved the amount. It does not state when it will be paid. Ask your manager which payment the period belongs to.
• Utbetald (paid) means the period has been marked as paid in Vendion. Check with your employer if the money is missing.

Periods your manager is still working on — drafts and calculated periods — are not shown at all in the portal. That is deliberate: preliminary figures get recalculated and would otherwise read as money you are owed.

In exceptional cases an approved period can be unlocked again by the manager, for example if a time report turned out to be wrong. The amount can then change before it is paid out.

How your share is calculated

The restaurant has picked one method that applies to every period — decided in advance, not each month. The four available:

• Per hour worked — the pot is first split between kitchen and floor by a kitchen share the restaurant has set. Within each part the amount is distributed by hours worked. The restaurant can also weight roles differently, so one role counts more per hour.
• Evenly — everyone with hours worked gets the same amount.
• Per cost centre — the pot is split by department (for example Bar 40 %, Kitchen 30 %, Floor 30 %) and each part is then distributed by hours worked.
• Manually per person — the manager types in each amount.

Roles marked as Management never receive tips. Your manager can also exclude individual people entirely — you are then removed from the distribution. Management roles may remain with 0 in the manager distribution view.

Two things that often explain an unexpectedly low amount: a punch where you forgot to clock out gives 0 hours and therefore almost no share, and a period only counts the dates it covers — a shift just outside the range lands in the next period.

Tax on tips — two completely different cases

Tips are taxable income in Sweden regardless of how they are shared out. But who pays employer social security contributions, and whether the tips appear on your payslip, depends on how the tips are actually handled. The Vendion setting must reflect that handling. Ask your manager which one applies where you work — it decides what you need to do yourself.

Case 1 — the staff distribute the tips among themselves (Vendion default)

• No employer social security contributions are paid on the tips
• The tips are not reported in the employer declaration
• The money is booked as a liability to staff and paid out
• You declare your tips in your own income tax return

Case 2 — the employer distributes the tips (tips count as salary)

• The tips are added to your gross salary on the payslip
• Tax is deducted according to your tax table
• The employer pays social security contributions
• The tips are included in the employer declaration

The difference rests on whether the employer takes charge of the tips and distributes them at its own discretion, or whether you as staff set the rules. See the Swedish Tax Agency guidance on tips. If you are unsure what applies to you, ask your employer, and if in doubt the Tax Agency.

Cash tips a guest hands you directly, without going through the POS, count as taxable income and must be declared by you.

If something looks wrong

The portal has no button for disputing an amount — talk to your manager, who sees the full distribution and can correct it. An approved period can be unlocked and recalculated.

Common questions:

• "Why did I get less than last month?" — usually fewer hours worked, or lower total tips in the restaurant.
• "Why did I get nothing for a shift?" — the shift may fall outside the period dates, or be missing a clock-out.
• "Why does the kitchen get tips?" — the restaurant has set a kitchen share. That is a policy the employer chooses.
• "Why are my tips not showing at all?" — the period is most likely not approved yet.