View Tips – Distribution, Cash vs Digital, and Tax

Tips are an important part of income for service staff. In Vendion you can see exactly how much you've received, when and how it's been distributed – as well as how it's taxed.

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Open tip history:

1. Log into the staff portal
2. Click Profile or Tips (if enabled in restaurant settings)
3. Under Tip History you see all periods

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What you see per period:

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Distribution methods (how your share is calculated):

Per hour worked (most common)

• Your share = (your hours / total hours) × total amount
• Example: You worked 40 h of 200 h total → you get 20% = 2,000 SEK of 10,000 SEK total
• Fair since more work = more share

By role

• Different roles get different shares
• Typical: Server 40%, Bartender 25%, Kitchen 20%, Dish 15%
• Then role's share distributed by hour within role

Equal split

• All active get the same amount
• Uncommon in restaurants (unfair to full-timers)

Custom

• Manager has manually distributed amounts
• May be based on performance or special circumstances

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Cash vs digital tips:

Vendion aggregates all three into one total per period and distributes according to chosen method.

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Preliminary vs paid out:

• Preliminary: period is ongoing or not locked yet. Amount can change
• Paid out: period is locked and tip has been included in payslip
• When period is locked, you get a notification: "Your tips for April are ready: 2,450 SEK"

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Tax on tips in Sweden:

Important to know: Tips are taxable income in Sweden and must be reported to the Swedish Tax Agency (Skatteverket). Vendion handles this automatically.

How it works:

1. Tips added to gross salary on the payslip
2. Tax deducted per your tax table (A-tax, usually 32–42% depending on income)
3. Social security fees (31.42%) paid by employer
4. Net amount paid out with salary to your bank account

Your payslip typically shows:

Base salary:     22,000 SEK
OB supplement:    1,450 SEK
Tips:             2,450 SEK
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Gross salary:    25,900 SEK
Tax (-32%):      -8,288 SEK
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Net salary:      17,612 SEK

Why is it like this? Sweden requires all income from employer activity to be taxed equally. The tip the guest gave you technically goes through the restaurant first, then to you with tax deducted.

Exception: If you receive cash tip directly from a guest that does not go through the register or restaurant (e.g. guest places 100 SEK in your hand after the meal), it still counts as taxable income and must be reported by you in your tax return. Most restaurants choose to route all tips through the system to simplify for staff.

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Tips as part of salary negotiation:

In some restaurants, tips are a significant part of salary. Consider:

• High periods vs low: December often best (Christmas dinners, holiday bonus); November and January lower
• Your shift vs others: Saturday evenings downtown vs Tuesday lunch differ markedly
• Collective agreement: some agreements say tips cannot replace base salary
• Tax agency tracks averages: in industries where tips are a large part, tax authority may estimate reasonable tips based on sales if only cash is reported

Tip: Check your annual summary (available in portal from February) to see how much tips you received total during the year. Often used for salary negotiation and bank loan applications.

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If something looks wrong:

If you think your tip share is incorrect:

1. Click the period
2. Click Dispute
3. Describe what you believe is wrong
4. Manager reviews and responds

Common questions:

• "Why did I get less than last month?" – usually fewer hours worked or lower total
• "Why didn't I get anything for a shift?" – maybe the shift was outside the period's date range
• "Why does kitchen get tips?" – at many restaurants it's policy (all contribute to experience)