Staff Register (Swedish Tax Agency Requirement)

The staff register is a legal requirement – all restaurants must keep a daily log of who is working.

What is logged automatically:

• Name and personal identity number
• Clock-in/out times
• Who registered the event
• Workstation/device

Open the staff register:

1. Go to Staff → Time → Staff Register
2. Select date

What you see:

• All clock events for the selected date
• Active employees (those who clocked in but not out)
• Personal identity numbers (can be hidden with toggle)

Correct an entry:

1. Click the entry you want to correct
2. Enter new time and reason
3. The correction creates a new entry referencing the original – nothing is deleted

Print: Click Print to export the daily report.

If someone is missing a personal identity number:

If you see the notification "X people can clock in without a personal identity number" in the bell at the top right, you need to complete their details. An entry already logged without a personal identity number cannot be corrected afterwards, because the register is tamper-proof. So fill it in before that person clocks in again:

1. Go to Users in the left menu
2. Click the person in the list
3. Fill in Personal identity number (YYYYMMDD-XXXX)
4. Click Save

This works even without the Staff module – the time clock and the staff register apply to every restaurant. If you do have the module, you can just as well do it on the staff card under Staff → Staff.

Existing numbers are shown masked (e.g. 19900101-****). Click Change to view and edit the full number – that reveal is logged.

Important: The staff register is tamper-proof – entries cannot be deleted or modified, only corrected with full traceability. This complies with Swedish Tax Agency requirements.