Compensatory Time Off (Comp Time)

Comp time is overtime saved as time off instead of being paid out in salary. The employee then takes the hours as leave. It's a common solution in restaurants, where peak periods (Christmas, summer, events) generate overtime that can be balanced against quieter times.

What Vendion actually does today: the system keeps a comp time balance per employee and automatically deducts from it when comp leave is approved. There is no automatic accrual from overtime — overtime is paid out as overtime compensation, and comp time is entered manually by a manager. Read on; this matters before you agree on comp time with your staff.

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Legal basis and guidelines:

Comp time is governed by collective agreement (Visita–HRF in Sweden) or individual employment contract, not by law. Common principles:

• Voluntary – employer and employee must agree
• Cap per employee – often 40–80 hours max in the bank
• Expiration – comp time not taken within a certain time (typically 12 months) is paid out as salary
• At end of employment – remaining comp time must be paid out in cash

Caps, expiration and conversion factors are therefore things you agree on outside the system. Vendion does not calculate them for you.

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Relationship to OB and overtime:

Can you get both OB and comp time for the same hours? Yes – the OB supplement is paid in cash while the time is saved as comp time.

Can you get both overtime pay and comp time? No – you choose one. Note: Vendion currently always pays out overtime compensation per the Gröna riksavtalet agreement. If you want to give comp time instead, agree on it and enter the hours manually (see below).

Overtime compensation under the agreement is a supplement on top of the hourly wage: 35% for the first two hours (45% before 1 April 2026), 70% beyond that, and 90% for overtime not performed in connection with ordinary working time.

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Viewing the comp time balance:

1. Go to the employee's detail page under Staff
2. The balance is shown together with the most recent transactions

The employee sees their own balance on the home screen of the staff portal.

Transaction types:

The time bank is a ledger: a change is written as a new row, never by erasing an old one. That keeps the balance auditable.

Adding comp time:

There is currently no button for entering a transaction manually. Ask the AI assistant in admin: "add 6 hours of comp time for Anna" — it writes the transaction and the balance updates. This requires the Edit payroll capability.

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Taking comp time (employee):

1. Go to Absence in the staff portal
2. Click New absence request
3. Choose type: Comp time
4. Pick dates and submit

The manager approves it like any absence request, and approval automatically deducts from the balance. If the decision changes, the hours are returned.

⚠️ The system does NOT check that the balance is sufficient. Approving 16 hours for someone with 0 left results in a balance of −16. Check the balance before approving.

If no hours are specified on the request, the system counts 8 hours per absence day.

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Paying out comp time:

There is no automatic payout in Vendion — neither at expiration nor when someone leaves. To pay out a balance, enter it as a manual payroll adjustment under Payroll, and zero the balance via the AI assistant.

Remember that remaining comp time must be paid out at the end of employment under the agreement. Since the system does not remind you, you need your own routine.