Add a Shift the Same Day – When a Second Shift Was Not Clocked

Sometimes someone works two shifts on the same day, for example lunch and dinner, but only clocks the first. You then register the second shift afterwards under Personal ▸ Tider (Time). The shift is written both as working time and as two rows in the staff register, and it goes on to payroll as ordinary time.

Example: Anna Andersson clocked the lunch shift 11–14 but forgot to clock in for dinner 17–22. You add the dinner shift on the same day.

How to do it

1. Go to Personal ▸ Tider ▸ Rapporterad tid (reported time), pick the week and Detaljerad (detailed), and press the person so the entries are shown.
2. Press Status on the day's entry and choose Lägg till pass samma dag (add a shift the same day) under Typ av pass (type of shift).
3. The Registrera manuellt (register manually) dialog opens. In and Ut (in and out) are filled in with the day's first scheduled shift that no clock-in covers. Change the times if the person worked something else. If the shift ends after midnight, (nästa dag) (next day) is shown by the clock-out.
4. Check Passets längd (shift length) and write a Motivering (reason), which is required, for example Missed clock-in for dinner.
5. Press Spara (save). Vendion says Passet registrerat i personalliggaren (shift registered in the staff register), and if a break was deducted under the rules it says how many minutes.

The new shift shows as Väntar (pending) and is approved like any other time.

What is stopped

• A shift that overlaps time already registered. The same hours would otherwise count twice in payroll. Correct the existing entry with Rätta tider (correct times) instead.
• A shift in the future. The option is only shown for days that have passed or are today.
• A shift longer than 24 hours. If the shift is unusually long but plausible, you confirm that the person really worked that long in one continuous shift.

Who may do it

You need the Korrigera personalliggaren (correct the staff register) permission, because the shift is written to the staff register. Without it the option is not shown.

Good to know

• If the person only forgot to clock out of a shift, correct that shift with Rätta tider, not with a new shift.
• If the month's pay is already approved in Vendion Payroll, the month is locked. Press Ändra lönen (change the pay) in the payroll run first, see Change the Pay in Vendion Payroll.
• Read more about Time in Time Tracking – Review and Approve Work Hours.