Understanding the Booking Calendar

The booking calendar has four views you can switch between depending on how you prefer to work. Switch views with the four icons in the top right.

Tidslinje (Timeline)

• Horizontal view with all tables on the y-axis and time on the x-axis
• Table numbers stay on the left while you scroll sideways through the day
• Each booking appears as a block with guest name and party size. One click (or a right-click) on the block opens the booking
• Color-coded by status: amber = confirmed, purple = pending, green = seated, dimmed = completed, red = no-show, dimmed and struck through = cancelled, dashed orange = waitlisted
• Cancelled bookings are not shown in the timeline. To see them, turn on Visa avbokade (Show cancelled) under Filter, or filter on the status Avbokad (Cancelled). The list always shows cancelled bookings
• A small icon with a person and a plus means the booking is overbooked on purpose, see Manage a Booking
• The booking you have open gets a dark frame, so you can see where it is. The panel lies over the timeline, and the rest of the page is dimmed but can still be clicked
• Click an empty slot to quickly create a booking on that exact table and time. If a booking is open, the click only closes the panel, and the next click creates the booking

Lista (List)

• Table view with all bookings sorted chronologically
• Columns: Tid, Gäst, Antal, Bord, Status, Typ and Källa. Some columns are hidden on smaller screens
• Filter by status and source. Change status through the list selector with Redigera bokning permission
• Ankommande (Arriving) at the top: how many guests arrive per time slot, plus the shift total on the far right
• Bordsfördelning (table mix) at the bottom: how many tables fit each party size and how many of them are free. Answers "can we seat a party of six?"

Bord (Tables)

• The restaurant's actual floor plan – the same map staff see in the POS, with tables where they really stand
• If you have several sections (e.g. dining room and terrace), switch between them with the tabs at the top
• Tap a table to see its bookings, and tap a booking to open it
• When you open a booking, the map is drawn to the left of the panel. The map gets smaller but is not dimmed, and the selected table has a dark frame, the same as the selected booking in the timeline
• A free table offers Walk-in här (walk-in here) in Now mode and Ny bokning här (new booking here) in every mode, with the table already selected

Översikt med bordskarta

• The list on the left and the floor plan on the right at the same time
• Select a row in the list and the table gets a dark frame on the map. Click a table and the list jumps to and highlights the matching row
• When you open a booking, the map is drawn to the left of the panel. The map gets smaller so the booking's table stays visible, and the page is not dimmed. You can click in the list and on the map, and another booking switches the panel
• Useful when a guest calls: you see who it is and where they will sit in one glance

Floor map colors

The map uses the same colors as the timeline. The legend sits behind the i button in the top right of the map.

A green border and a green fill mean different things: the border is room for a walk-in, the fill is guests already seated.

What the table shows

It depends on the time you chose in the time bar:

Tap a table to see its bookings. In Now mode it also shows how long the table is free and when the next booking arrives, e.g. "Ledigt i 46m · nästa 20:20" (free for 46m, next 20:20).

The badges on the table

In Now mode and on today's date, a table can get a small badge on its top edge:

Tap the table and the badge is explained in one sentence, e.g. "Lena Engström är 39m sen. Ingen har markerat att gästen kommit." (Lena Engström is 39m late. Nobody has marked the guest as arrived.) You choose which badges appear under Vyinställningar (View options).

View options

Under ⋯ in the toolbar you find Vyinställningar (View options) with two operational signals:

Both are saved per device. Changing them on the office computer does not affect the POS, and vice versa. If you turn Late arrival off, your choice is kept. A dot appears on the button when either is on. Both signals only apply to today's date – browsing back through history marks nothing as late.

Navigation:

• Change date with arrows or date picker
• Filter by shift (e.g. lunch only), status, and source
• Search by guest name, phone number or linked company name/registration number
• Also filter by booking type and then event or resource
• Occupancy counters use the day’s bookings even when the list is filtered, so filters do not make capacity appear emptier than it is