Staff Settings – The Map of the Six Sub-tabs

All the restaurant's shared staff settings live in one place: the Inställningar tab at the far right of the Staff module.

Settings has six sub-tabs: Organisation, Schema, Tider, Lön, Avtal and Dricks. Open the sub-tab for the area you want to change.

The Schema and Tider sub-tabs mirror the module's own tabs of the same name: the punch-clock settings live where you look at punches.

Organisation

• Roller (Roles) – the restaurant's staff roles with colour, order and category (front of house, kitchen or management). The category decides how tips are shared. Read Roles and permissions for the full picture.
• Kostnadsställen (Cost centers) – your departments, for example Bistro and Bar. Drives tip distribution per department and how the labour cost is posted in the accounts.

Schema

Working-hours rules – the limits the schedule warns against:

The warnings block nothing. You can publish a schedule that breaks them – they exist so you see the clash before your staff do. The day break hour affects only the schedule, not time reporting or payroll data; those calculate on the time entries' own clock times.

Schema & passbyte (Schedule & shift swaps) – what staff themselves may see and do with the schedule:

• Schedule visibility – the whole restaurant, their own staff group, or only their own shifts
• Shift swaps – who staff may offer their shifts to
• Require manager approval for shift swaps – on: the swap goes through only once you have approved it
• Allow absence requests
• Remind about unpublished schedule – how many days ahead the schedule should be published

Tider

Stämpling & tidrapportering (Punching & time reporting) – where staff may punch, and when you want to be notified:

• Kod på kassan (Code on the register) – staff punch with their PIN on a register
• Stämpling i personalinlogg (Punching in the staff login) – staff punch in their own portal/app
• Notification: late clock-in – how long after the shift start a missing punch may pass
• Notification: forgotten clock-out
• Approve time automatically – punches within this many minutes of the shift start and end are approved immediately. Set 0 to review every time entry yourself

Automatiskt rastavdrag (Automatic break deduction) – what is deducted when someone punches out without a break. A registered break always takes precedence over the rule. Separate article: Breaks and break deductions.

Snabbknappar för motivering (Reason shortcuts) – the ready-made reasons shown when you register, adjust or void time.

Lön (Pay)

Ekonomi – the basis for how labour cost is calculated in the schedule and in the payroll data. These settings affect the calculation and the data you export, so review changes before running payroll. The payment itself is made in your payroll system.

If your restaurant was set up before autumn 2026, Holiday pay % may still read 12.00. The default was raised to the collective agreement level; existing restaurants were not changed automatically, since the rate is an agreement choice we should not guess on your behalf.

Meal benefit and meal deduction are both zero by default – no deduction at all. Set them only if you actually provide food. If staff pay at least the Tax Agency's standard value, there is no taxable benefit. The standard values change every year – check with your accountant.

Employer contributions in payroll data depend on the person and period. Set the full rate here. Payroll data can use a reduced rate based on birth year; the schedule forecast instead uses the configured restaurant rate. The table below applies to 2026:

Age is counted at the start of the year, not on the birthday: someone turning 67 in June 2026 pays the full rate for all of 2026 and the reduced rate only from January 2027. If the birth year is missing, the full rate is used.

Beräkningsperioder (Calculation periods) – the period the working-time measure is reconciled against. It answers whether your monthly-salaried staff have worked their hours; the result is shown per person under Personal ▸ Personal ▸ Beräkningsperiod. You do not need it to run the system.

Lönekoder & export (Pay codes and export) – the link between Vendion and your payroll system. Leave the defaults unless you have your own set of pay code designations.

OB-regler (Unsocial hours) – your unsocial hours rates with times, weekdays and amounts. This is also where Avrunda OB till halvtimmar (round to half hours) sits, on by default: unsocial hours are rounded up to the nearest half hour per shift and per rate type, per Gröna riksavtalet. Own article: Unsocial hours rules.

Avtal (Contracts)

Its own sub-tab since autumn 2026 – it previously sat together with Lön. Employment contracts are touched when you hire, not when you run payroll, and so they got their own place.

Anställningsavtal (Employment contracts) – collective agreement setting (Visita/HRF, another collective agreement, or none), the agreement's name, the authorised signatory and their title, and the contract wording that goes into the employment contracts.

Dricks

Here you pick one method that applies to every tip period — plus who distributes the tips, which decides whether they carry employer contributions. Own article: Tip distribution.

Who may change what

Your permission group controls which sub-tabs and editing controls you see.

• Organisation requires the permission to manage users in order to change roles. Without it you can read them but not change them, and an explanatory line says why. The cost centers on the same tab are governed by the permission to manage settings.
• Schema, Tider, Lön, Avtal and Dricks require the permission to edit payroll data. Without it, those five sub-tabs are not shown at all – you see only Organisation. That is deliberate: a tab where every control is locked is worse than no tab.

The administrator group sees and may change everything.