Pay Equity Survey – Compare Pay Between Women and Men
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Every employer must each year survey and analyse pay between women and men doing equal and equivalent work (Swedish Discrimination Act, chapter 3 sections 8–10). This applies to small restaurants too. Vendion builds the basis from the staff records and gives you a template for the analysis.
Where to find it
Go to Personal ▸ Personal and the Lönekartläggning (pay survey) tab. The tab requires payroll permission for all staff, since the basis shows everyone's pay. Changing and saving requires permission to edit payroll.
Choose the year at the top right. You can choose this year and the two previous years.
How much must be documented
At the top it says what applies to you, based on the number of employees at the start of the year (1 January):
| Employees at the start of the year | Requirement |
|---|---|
| Fewer than 10 | The survey must be done every year, but there is no requirement for written documentation |
| 10–24 | The pay survey must be documented in writing (chapter 3 section 14) |
| 25 or more | All work with active measures must be documented in writing, including the pay survey (chapter 3 section 13) |
How pay is calculated
Pay is compared as full-time pay per month:
- Monthly salary: the monthly salary divided by the employment percentage. SEK 20,000 at 50 % becomes SEK 40,000.
- Hourly pay: the hourly rate times 173.
It is today's salary on the staff record. Vendion keeps no salary history, so if you look at an earlier year it is still today's salaries that are shown.
Gender is read from the personal identity number. Anyone without one is not counted in the comparison, and the page says how many that is.
Equal work: the groups
The table shows one row per group, with the number of women and men, women's and men's average pay, women's pay as a percentage of men's and the points from the valuation. A group is female-dominated when at least 60 % are women; it is marked with a label.
To start with, the group is the person's position (the role on the staff record). If several positions do the same work, give them the same group name under Lika arbete: vilka befattningar gör samma sak? (equal work: which positions do the same thing?) and they are compared as one group.
The valuation (see below) stays when you rename a group. If you merge positions that already have different valuations, the group takes the valuation of the first position that has one. Check the points after a merge.
Equivalent work: value the demands
Under Likvärdigt arbete: värdera kraven (3 kap. 10 §) you give each group 1–4 points on four criteria, where 1 is low demands and 4 high:
- Kunskap och färdigheter – knowledge and skills
- Ansvar – responsibility
- Ansträngning – effort
- Arbetsförhållanden – working conditions
Groups with the same total points do equivalent work. Vendion flags a female-dominated group that has lower average pay than a group that is not female-dominated and has the same points (equivalent work) or fewer points (lower demands but higher pay). It then says, for example, Disk har lägre medellön än Bar (1 500 kr) trots likvärdigt arbete. Analysera skillnaden. — the dishwashing group has lower pay than the bar despite equivalent work; analyse the difference.
Under Personerna i underlaget (the people in the basis) you see each person with position, gender and full-time pay, so you can check the figures.
The analysis
Fill in the text fields. Each field has a short help text:
| Field | What you write |
|---|---|
| Bestämmelser och praxis om löner | How pay is set: collective agreement, pay criteria, supplements and benefits |
| Analys | Whether the differences are related to gender, and the explanation for those due to experience, responsibility or other objective reasons |
| Lönejusteringar och andra åtgärder | What is changed to correct unjustified differences |
| Kostnad | What the adjustments cost |
| Tidsplan | Adjustments must be made as soon as possible and within three years at the latest |
| Uppföljning av förra årets åtgärder | Whether what was planned last year was done |
| Samverkan | How the employees, or the union if you have a collective agreement, were involved |
Press Spara (save) to save the draft. Press Markera som klar (mark as done) when the year's survey is finished; it then says Markerad som klar with the date. Öppna igen (reopen) removes the mark.
Export
- CSV – a summary per group, without names. It can be shared with the union.
- PDF – the documentation: the groups, the comparisons and your texts.
Vendion provides the basis, not the assessment. You value the jobs and do the analysis. Check with your employers' organisation if you are unsure.
This feature is part of Vendion Staff.
Curious how it looks in practice? Read more about the product or book a short demo.
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