Staff & Scheduling

Adding a New Staff Member

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Invite staff to the system and create their profile.

Step 1 – Invite to the system:

Go to Settings → Users
Click Invite team member
Enter email address and name
Choose role:
- Boss – Full administrator access
- Staff – Limited access (own schedule, time clock, portal)
Click Send invitation

The employee receives an email with a link to create their account.

Step 2 – Create staff profile:

Go to Staff → Staff
Click Add staff
Fill in:
- Name and contact details
- Personal identity number (for the staff register)
- Employment type: Permanent, fixed-term or hourly
- Salary type: Monthly salary or hourly rate
- Salary amount (SEK/month or SEK/hour)
- Employment rate (50–100%)
- Role (e.g. Chef, Waiter, Bartender)
- Skills: Kitchen, Bar, Floor, Dishwashing, POS (can have multiple)
- Employment start date
- Bank account (for salary payments)
Save

Tip: You can link an existing system user to a staff profile via the onboarding wizard that appears automatically.

This feature is part of Vendion Staff.

Curious how it looks in practice? Read more about the product or book a short demo.

Read about Vendion Staff Book a demo

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Overview – How Vendion Staff Management Works

Vendion Staff is a complete module for managing your staff – from scheduling and time tracking to payroll data and tips. All in the same system as the POS and bookings.

Roles and Permissions – Control What Staff Can Do

Vendion uses a permission-based model where staff are assigned permission groups with the exact functions they can use. Create groups like Server and Kitchen, or build custom groups with fine-grained permissions.

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The staff registry gives you an overview of all employees with search, filtering and detailed staff cards.

Adding a New Staff Member

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