Adding a New Staff Member

Add staff and create their profile. Everything happens via an Add staff button – if you enter an email, the person also gets an invitation to log in.

Create a staff profile (recommended):

1. Go to Staff → Staff
2. Click Add staff
3. Fill in Basic details:
   • First and last name
   • Email (the person gets an invitation to log in to admin/the staff portal)
   • Phone
   • Personal identity number (required in the staff register)
   • Employment number (carried into the payroll data)
4. Fill in Employment:
   • Role (e.g. Chef, Waiter, Bartender)
   • Employment type: Permanent, fixed-term or hourly
   • Salary type: Monthly salary or hourly rate
   • Salary (SEK/month or SEK/hour)
   • Employment rate (1–100%)
   • Employment start date (and end date for fixed-term)
5. Choose Skills: Kitchen, Bar, Floor, Dishwashing, POS (can have multiple)
6. Enter Bank account for salary payments
7. Click Add

The employee receives an email with a link to create their login.

Quick add (POS/PIN only):

Just need to give someone a PIN for the register?

1. Go to Users
2. Click Add staff
3. Enter name and personal identity number and choose a permission group
4. A PIN (4 digits) is generated automatically – reroll it with the refresh icon if needed
5. Leave email empty for a pure POS user, or fill it in to also send a login invitation
6. Click Add staff

Access: What a person is allowed to do is controlled by their permission group (e.g. Staff for limited access or the admin group for full access) – permission groups are managed under Users → Permission Groups.

Tip: Does someone already have a login but no staff profile? The onboarding wizard in Staff → Staff helps you link them.