Brevo – Export Guests for Newsletters

You can use Vendion's guest register as the starting point for newsletters in a separate Brevo account. Transfer the contacts manually using a CSV file. Vendion has no built-in Brevo setting that automatically synchronises contacts or unsubscribes.

Choose where to manage your newsletters

To create and send emails in Vendion, open Marknadsföring → Kampanjer. It includes an email editor, audiences, and scheduling. Having more than 1,000 guests does not itself require a different tool. This guide is for restaurants that have already chosen Brevo for their newsletters.

1. Select the right guests in Vendion

1. Go to Marknadsföring → Gäster → Segment and create a newsletter segment.
2. Add Har email → är → Ja and Email opt-in → är → Ja. Add another rule, such as a tag, if you need a specific audience.
3. Save the segment. Open Register under Gäster and select it in the guest list's segment filter.
4. Check the selection and confirm that the guests have agreed to the type of newsletter you plan to send. A checked box does not replace actual consent.

2. Export the contacts

Click Exportera CSV. This exports the guests matching your current filters, including other pages of the list. To export specific guests, select them and choose Exportera in the action bar instead. The checkbox in the table header selects the current page.

The file includes Namn, Telefon, Email, Besök, Total spend (kr), and Senaste besök: name, phone, email, visits, total spending, and last visit. It does not include consent or its date. Keep a record of the selection and when you exported it. Include only the columns needed for your newsletter; usually name and email are sufficient.

3. Import into Brevo

Open CRM → Contacts → Import contacts in Brevo and choose file upload. Check the preview, map Email to the email attribute and Namn to a suitable name attribute, then select a list. Review the import settings before confirming and check the result afterwards. See Brevo's import guide.

4. Keep both lists current

The CSV file is a snapshot. New guests, changed addresses, and withdrawn consent do not transfer automatically. Make a fresh selection for later sends and manage unsubscribes in both systems so an old export does not resubscribe someone who has opted out.

If a guest asks you to stop newsletters, update their email consent in Vendion's guest profile and their recipient setting in Brevo. Assign responsibility for keeping both lists current and avoid sending duplicate campaigns to the same audience from both tools.