Events – Create and Manage Events

Create one-time or recurring events like wine tastings, holiday dinners or live music. Events use the same booking system as table bookings but have a separate UI, separate public page and their own capacity logic.

Create an event:

1. Go to Admin → Bookings → Events (Events tab in settings)
2. Click New event
3. Fill in:
   • Name (e.g. "Tuscan Wine Tasting")
   • Description (marketing text for the public page)
   • Slug (URL-friendly name, auto-generated from name)
   • Image URL (poster or mood image)
   • Event type (one-time or recurring)
   • Price per person (in SEK, 0 = free)
   • Max guests per booking (e.g. 6 – prevents one person from reserving the whole event)
   • Requires table (ties the event to a table booking for dine-in events)
4. Activate the event
5. Add occurrences (see below)

Event types:

For recurring events (e.g. "Every Friday 7pm until December 31") you define a recurring schedule and the system generates all occurrences automatically.

Event occurrences: Each occurrence is an individual instance of the event with its own date, capacity and booking status:

Per-occurrence management: In the Events settings you can:

• See all upcoming occurrences in a table
• Edit date, time, capacity or note for an individual occurrence
• Cancel a specific occurrence – other occurrences in the series stay active
• Regenerate occurrences if the recurring schedule changes

Atomic capacity management: Vendion has built-in protection against overbooking on concurrent booking attempts. If two guests try to book the last spot simultaneously, only the first goes through – the second gets the error "No spots available".

Public booking link: Each event gets its own link: vendion.com/book/your-slug/event – here the guest sees all active occurrences with booked/available spots. Guests book name, phone, party size and optional special requests directly.

Requires table: If you enable "Requires table", the event works as a combined table booking + event booking. Example: "Holiday dinner" where the guest books a table for 4 included in the event. The system automatically reserves a table and blocks it in the booking calendar.

Link to the booking calendar: Event bookings appear in the same calendar view as regular table bookings. Each booking has a label showing it's an event booking. Staff can manage status (seated, completed, no-show) exactly the same way.

SMS confirmation and reminder: Events use the same SMS flow as table bookings. Variables like {event_name} and {price} are added automatically. See article 6 for templates and variables.

Waitlist: Events have no waitlist – capacity is fixed and when an occurrence is sold out, it's sold out. We recommend promoting the next occurrence or adding an extra occurrence with higher capacity.

Licensing: Events are included in the Booking module (from SEK 490/month) or Vendion 360.