Create Recurring Events (Wine Tasting, Comedy Night)

Recurring events let you generate occurrences on selected weekdays within a period. Create the event first, then generate the dates under Tillfällen.

Open the event settings:

1. Go to Admin → Bordsbokning → Events & Resurser → Events
2. Click Nytt event

Fill in the basics:

Generate occurrences

1. Choose Typ → Återkommande and select one or more Veckodagar
2. Set Sittningsläge, price, maximum guests per booking and other settings. Keep Aktiv on and click Skapa
3. Open Tillfällen and click Generera tillfällen
4. Set Från, Till, Starttid, Sluttid and Max gäster per tillfälle
5. Click Generera and check the dates in the list

Example: wine tasting every Friday Choose Friday and generate 1 May–31 December 2026, 19:00–22:00 with 20 seats. This period contains 35 Fridays. Existing occurrences with the same date and start time are not replaced; review the list if you generate over an earlier period.

First Saturday each month or every other Thursday There is no monthly frequency or every-other-week selector. Add the desired dates individually with Lägg till tillfälle, entering date, start/end and maximum guests, then click Lägg till. Manual occurrences also work for extra shows outside the weekly schedule.

Changing weekdays does not automatically update existing occurrences. Review them separately; generating with a new start time may add more occurrences on the same date.

Edit individual occurrences: Even if the event is recurring, you can tweak each occurrence:

• Change capacity – "Midsummer's Eve: only 12 seats due to reduced staff"
• Change time – "June 30 starts at 19:30 because of a private event before"
• Cancel the occurrence – "July 7 closed, team off-site"
• Add a note – "Only 8 seats left – SOLD OUT soon"

Click the occurrence, edit Redigera tillfälle and click Spara. Check existing bookings before changing capacity or time. Changing occurrence times does not guarantee existing guests are moved and notified. With Inställt, the dialog shows affected bookings and refunds; review the result.

Add extra occurrences outside the rule: Need an extra date? Click Lägg till tillfälle – set date, time and capacity. It's added without touching the recurring rule.

Activate / pause an event: Toggle "Active" to pause the entire event. Inactive events disappear from the public booking page but stay in admin. Existing bookings aren't affected.

Price and capacity Set the per-person price and payment mode. Förbetald biljett requires a standing event, positive price and VAT rate. Seated events can use Ingen betalning or Kortgaranti. A guarantee permits a later no-show charge; it is not a paid deposit.

Set capacity using staffing, event setup and available tables. Review bookings for each occurrence before lowering capacity. Avoid counting the same places as both standing-event capacity and reserved dinner tables.

Two pitfalls to avoid:

Pitfall 1 – Too few initial occurrences Never set just 2–3 occurrences of a recurring event. If they sell out without more dates in place, you lose interested guests. Schedule as far ahead as you can staff and deliver.

Pitfall 2 – Forgetting to activate A common miss: you create an event but forget to toggle "Active". The event doesn't show up for guests. Always verify the toggle before marketing on social media.

Create a similar event: Click Duplicera (Duplicate) on the event in the list, or Duplicera event inside the event. The copy is created as inactive with the same settings. Earlier occurrences, bookings and rules are not copied. Add new dates under Tillfällen (Occurrences), check name, price and payment, and activate the event when you are done. Save any unsaved changes on the event first. Duplicating requires permission to edit bookings.

Linking to table assignment: With Sittningsläge → Sittande, tables are reserved when booking. On arrival:

1. Staff searches for the booking in the POS or admin
2. In POS: Placera vid bord and confirm placement. In admin: Gästen har kommit (Guest has arrived)
3. The guest's orders during the evening are collected on the assigned table
4. When the guest is done, the booking is marked Completed

With Sittningsläge → Stående, the guest still appears in the calendar but without a specific table – good for cocktail events, mingles or standing arrangements.

Next step: Read Event bookings – guest flow and slot handling to understand how guests buy their seat.