Resource Availability and Schedules

After creating a resource, you must set when it's bookable. You do this under the Tillgänglighet tab on the resource. Opening hours are per weekday and define exactly which time slots the guest sees on the public page.

Open the availability tab:

1. Go to Admin → Bordsbokning → Events & Resurser → Resurser
2. Click the resource you want to edit
3. Choose the Tillgänglighet tab
4. Click Lägg till tid on the correct weekday, set Från and Till, then click Lägg till

Fields for each window:

You can add several windows per weekday if you have separate lunch and dinner slots.

Example 1 – Private dining room (standard evening):

Mon–Thu: 17:00–22:00
Fri:     17:00–23:00
Sat:     12:00–23:00
Sun:     12:00–21:00

If resource duration is 120 min and Städtid efter is 0, the system generates these slots for a Friday:

• 17:00–19:00
• 19:00–21:00
• 21:00–23:00

The guest sees three bookable slots on that Friday (if none is booked or blocked).

Example 2 – Meeting room (office hours):

Mon–Fri: 08:00–18:00
Sat–Sun: Closed (add no windows)

With 60-minute duration and no cleaning buffer:

• 08:00–09:00, 09:00–10:00, 10:00–11:00 ... 17:00–18:00

That's 10 slots per weekday × 5 days = 50 slots per week.

Example 3 – Karaoke with different weekend hours:

Sun–Thu: 17:00–23:00
Fri:     17:00–02:00 (past midnight)
Sat:     15:00–02:00

Past midnight: An end time at or before start means the following day. A 17:00–02:00 window can produce bookings starting before midnight and ending after it. Put starts after midnight on the next weekday, for example Saturday 00:00–02:00. Check both dates on the public page.

Example 4 – Bowling lane with lunch and evening sessions:

Mon–Thu: 11:30–14:00, 17:00–22:00  (two windows)
Fri:     11:30–14:00, 17:00–00:00
Sat–Sun: 12:00–00:00                (one long window)

How slots are generated automatically: When a guest picks a date:

1. The system identifies the weekday for the selected date (Stockholm time)
2. Fetches available time windows for that weekday
3. Generates starts in steps of booking duration + cleaning time; the full length the guest chose must fit in the window
4. Checks blocks and available active units or permitted tables. Closing special periods that cover resources and minimum advance notice can also hide times
5. Shows available starts; occupied and blocked times are removed

Changing slot length after launch: If you change the slot duration from 60 to 90 min on an active resource:

• Existing bookings keep their original length
• New bookings use the new length
• Recommendation: only switch if you have no upcoming bookings

Test on the public page: Open your restaurant's public booking page (app.vendion.com/book/your-restaurant) in a browser to see exactly which slots the guest sees for a chosen date.

Common schedules for inspiration:

Checklist before activating:

• At least one availability window per weekday you are open
• Overnight times have been checked on the right dates, including starts after midnight
• Slot length fits the window (e.g. 60-min slots in a 5.5-hour window gives 5 slots + a final half-hour that is unavailable)
• You have tested on the public page

Seasonal schedule adjustments: Weekly windows have no start/end dates. Delete an old window with the bin and add the new one when it should apply. This affects new available times further into the future too.

For a temporary closure, use blocks or Bordsbokning → Inställningar → Skift & Tider → Specialperioder with Gäller även resursbokningar. Deactivate the whole resource to hide it until further notice. Existing bookings need separate follow-up.

Time zones: Booking times use the restaurant’s local time in Sweden. The public resource view shows the same clock times to guests in other time zones; it does not convert starts to the guest’s local time.

What if a resource has no availability at all? If you save a resource without adding a single availability window, it won't show any slots on the public page – the guest sees "No available times" regardless of date. This is intentional: active resources without hours are treated as closed.

Same resource, different lengths: Bokningslängd applies to the whole resource, not individual weekdays. To let guests book longer, choose Upp till … pass i följd under Gästen väljer längd: the guest then picks, for example, 1, 2 or 3 hours, and times are calculated for the whole length. Don't create two standalone copies of the same physical lane: copies don't share bookings, so the same lane can be double-booked.

Related: Block resources for maintenance