Bookable Resources – Private Rooms, Meeting Rooms, Equipment

Resources are things in your restaurant that guests can book themselves for a fee – but that aren't regular tables and aren't scheduled events. Examples: private dining rooms, meeting rooms, bowling lanes, karaoke rooms, billiard tables, shuffleboard, or individual equipment.

How does a resource differ from a table or event?

Typical resources in Vendion:

• Private dining – "The Wine Cellar" for 8 people, "The Loft" for 12
• Meeting rooms – Business lunch with projector and conference table
• Karaoke rooms – Private room with sound system and screen
• Bowling lanes – One lane per slot
• Billiard tables – 8-ball, carom
• Shuffleboard – Popular in gastropub settings
• Dart boards – One lane per party
• Other equipment – Padel court, bar counter for a private event, cigar lounge

Illustrative prices – set your own prices for your offering:

How resources connect to table bookings: A resource booking lands in the same booking system as regular table bookings, linked to a standalone unit or tables with a selected feature. This means:

• You see everything in the same calendar under Bordsbokning → Bordsbokning
• The guest is stored in the same CRM
• SMS confirmations use the same template system
• Analytics includes resource bookings alongside tables and events

When should you use a resource instead of an event? Use resource when:

• The guest books a physical thing (a room, a lane, a machine)
• The guest chooses an available start time; you configure resource duration and can let the guest choose several slots in a row
• The guest pays per party, not per person
• Each time slot is used privately by a single party

Use event when:

• Many different guests/parties attend at the same time
• Start time is fixed
• Price is per person
• The experience is defined by you (wine tasting, comedy)

Example combinations:

• Bowling alley: resource = lane, tables = the restaurant area for food
• Restaurant with private room: resource = Wine Cellar; guest books 18:00–21:00 and orders from the regular menu
• Karaoke bar: resource = room, event = "Karaoke contest Friday 22:00" (public event, different format)

Admin flow – short version:

1. Go to Admin → Bordsbokning → Events & Resurser → Resurser to create the resource
2. Open the Tillgänglighet tab to set opening hours per weekday
3. Open the Blockerade tider tab for maintenance and private events
4. Share your public booking page with the guest (/book/:slug?view=resources)

Create your first resource – minimal example:

1. Go to Admin → Bordsbokning → Events & Resurser → Resurser
2. Click Ny resurs
3. Fill in:
   • Name: "Private Room The Wine Cellar"
   • Description: "Cozy private dining room in the basement with space for 8. Sound-insulated, private entrance, projector available on request."
   • Type: Private dining
   • Capacity: 8
   • Slot duration: 120 min
   • Price: 1 200 SEK, per slot
4. Choose Kapacitetsläge: Fristående for units, or Kopplad till bord with the correct Bordsegenskap
5. Enable Aktiv and click Skapa. For standalone resources, open Enheter and check the correct number of active units

Then go to the Tillgänglighet tab and add that the room is available Mon–Thu 17:00–22:00 and Fri–Sun 12:00–22:00. The resource is now live on your public booking page.

Booking and payment The booking records the resource, any unit or table, start/end and guest details. The resource price is shown to the guest, but booking does not automatically create a paid deposit or a fee line on a tab.

In POS, Markera som ankommen records arrival. Check separately how the resource fee and food/drink should be paid. Add the appropriate sales item under your price list and verify it has not already been charged. Party size does not automatically multiply the resource slot price.

Plan your resource portfolio: Before creating resources in the system, do an inventory:

Turnaround / cleaning breaks: Set Städtid efter under the resource’s Detaljer. For example, Bokningslängd 45 and Städtid efter 15 gives 45 minutes of activity followed by 15 minutes before the next start. The guest’s displayed booking time covers the activity, not cleaning.

Tips for setting up resources efficiently:

• Start with 1–2 resources and learn the flow before scaling up
• Describe clearly what is included
• Be honest about capacity – 8 people = 8 chairs, no extras
• Update the description seasonally (summer vs. winter)

Read next:

• Resource availability and schedules
• Block resources for maintenance
• Public resource booking
• Resource fees and prepayment