Resource Fees and Prepayment

A resource’s Pris applies either to the whole booking (per slot) or to each guest (per person).

• Per slot is a price for the booking regardless of party size. For example, a room might cost 1,500 SEK for two hours whether 6 or 10 people attend within its capacity.
• Per person suits activities where each player pays, such as darts at 95 SEK per person. The booking page then shows 95 SEK/person and the party's total before the guest books.

If the guest may choose several slots in a row (Gästen väljer längd), the price applies per slot. 150 SEK per slot for 3 hours is 450 SEK, and with a per-person price it is counted per person and slot.

Set the price

1. Open Bordsbokning → Events & Resurser → Resurser and select the resource
2. Under Detaljer, set Pris, choose per slot or per person, and set Bokningslängd
3. Set Städtid efter if time is needed between bookings
4. Click Spara and check price and duration on the public booking page

Use 0 to allow booking without a resource fee. Explain whether food, drinks or equipment are included and which extras cost more. The resource price has no separate weekday/weekend pricing schedule.

What the displayed price means The guest sees the resource price during booking, per slot or per person. The ordinary resource flow has no automatic deposit or card prepayment. A booking confirmation is therefore not a payment receipt.

Events have separate payment modes, including prepaid tickets for standing events. That setting does not automatically apply to bookable resources.

Take payment at the visit

1. Check the booking, the agreed resource/time and any payment already handled separately
2. Register arrival with Markera som ankommen in the POS booking view
3. Open the correct tab and add the sales item you use for the resource, such as “Karaoke 60 min”. For a per-person price, add the item once per guest. Registering arrival does not automatically add a resource fee or open a new tab
4. Add any food and drinks and check the total with the guest
5. Take payment using the agreed method and provide a receipt

Clear item names and a dedicated product group help you follow recorded resource sales in sales reports. Resource pricing and the sales item are separate: check both when changing a price.

Advances handled separately If you agreed on an advance outside this booking flow, record the amount and payment reference under your procedures and check the evidence before final payment. A booking note does not automatically deduct that advance from the tab. Any refund after cancellation must be handled through the original payment flow.

VAT and accounting VAT depends on what you sell: premises hire, conference arrangements, activities and catering can require different treatment. Set the correct VAT rate on the sales item and confirm the setup with your accounting contact. The Swedish Tax Agency’s VAT rates and exemptions explains the differences.

Reports depend on recorded sales and payment, not simply creating a resource booking. The resource name does not select an accounting account, and a tax-journal export is not a VAT return.

Read Public resource booking and SMS reminders for events and resources.