Bookable Resources

Create bookable resources like bowling lanes, karaoke rooms, private rooms or billiard tables. Resources are slot-based bookings – the guest books a specific time (e.g. 2pm–4pm) instead of an open seating.

Supported resource types:

Create a resource:

1. Go to Admin → Bordsbokning → Events & Resurser → Resurser
2. Click Ny resurs
3. Fill in:
   • Namn (e.g. "Bowling Lane 1", "Karaoke VIP")
   • Beskrivning (public marketing text)
   • Bild (Image: drag an image into the box or tap to choose a file, PNG, JPG or WebP up to 2 MB. You cannot paste a link. Byt bild (Change image) replaces it and Ta bort bild (Remove image) removes it. The image is shown at the top of the resource card when the guest books. Without an image, an icon for the resource type is shown)
   • Länkadress (the resource's address on the booking page, created automatically from the name)
   • Typ (see table above)
   • Max personer (max number of people in the resource – e.g. 12 for a private room, 6 for karaoke)
   • Pris and whether the price applies per slot (the whole booking) or per person (each guest)
   • Bokningslängd (5–1440 minutes), i.e. one slot
   • Städtid efter for time between bookings
   • Gästen väljer längd (guest chooses length): Nej, fast längd (fixed length) or Upp till 2–12 pass i följd (up to 2–12 slots in a row, see below)
   • Kapacitetsläge: Fristående with units or Kopplad till bord with a Bordsegenskap
4. Enable Aktiv and click Skapa. For standalone resources, then open Enheter and check that the required units exist and are active

Availability per weekday: For each resource you define which times it's available per weekday:

The system automatically generates slots within these windows based on the slot duration. Example: if availability is 17:00–23:00 and booking duration is 60 min and cleaning time is 0 min, the guest can choose from 17:00, 18:00, 19:00, 20:00, 21:00 and 22:00.

Let the guest choose the length: Want guests to book, for example, darts for 1, 2 or 3 hours? Set Bokningslängd to 60 and choose Upp till 3 pass i följd under Gästen väljer längd. The guest then picks the length before the date, and the booking page only shows start times where the whole length fits before closing and a unit is free the entire time. Open 17:00–23:00 with 3 hours makes 20:00 the last start.

• Start times stay on the same grid as for one slot (slot + cleaning time). Cleaning time comes after the whole booking.
• The price applies per slot. 150 SEK per slot for 3 hours shows as 150 SEK/slot × 3 · Total 450 SEK. With a per-person price it is counted per person and slot.
• Staff choose the length the same way under Ny resursbokning in admin and the POS.
• Don't create copies of the same resource for different lengths ("Darts 1 hour", "Darts 2 hours"). The copies have their own units and don't see each other's bookings, so the same board can be double-booked.

Blocked times: Temporarily block times for maintenance, private events, staff meetings or seasonal adjustments:

1. Open the resource and go to the Blockerade tider (Blocked times) tab
2. Click Blockera tid, select date and time range. For standalone resources, Gäller can cover all units or one unit
3. Add a reason (e.g. "Floor maintenance", "Private event")
4. Click Blockera

Blocked times are shown as unavailable in the booking view and calendar.

Slot duration – recommendations:

Double-booking protection: Availability is checked when booking. A standalone resource can have several units, so bookings may overlap when different units are free. A table-linked resource uses available tables with the chosen feature. Check mode, active units, tables and cleaning time before publishing.

Public booking link: Your resources appear on app.vendion.com/book/your-slug?view=resources – here the guest sees all your resources with available slots in real-time. Guests pick date, time, party size and optional special requests.

Link to the booking calendar: Resource bookings appear in the same calendar view as regular table bookings. Each booking has a label showing the resource name and slot time. Staff manage status (seated, completed, no-show) the same way.

SMS confirmation and reminder: Resources use the same SMS flow as table bookings. Resource name and end time are not expanded as separate template variables. For resources where equipment needs preparation (bowling, karaoke) – consider a 1-hour reminder.

Waitlist: Resources have no waitlist. If a slot is booked, the guest automatically sees other available slots the same day or other days.

Tips:

• Combine resource bookings with table bookings – e.g. "Book bowling at 6pm + dinner at 8pm" for a complete experience
• Use blocked times strategically for planned maintenance – communicate in the description field
• The price appears on the public page with its unit, per slot or per person. For a per-person price, or when the guest chooses several slots, the page also shows the total before the guest books
• A good photo of the activity makes the resource card clearer for the guest. You change or remove the image under the resource's Detaljer (Details) and click Spara (Save)

Licensing: Bookable resources are included in the Booking module or in Vendion 360. You'll find current pricing in the price list at vendion.com/pris or per your agreement.