Bookable Resources

Create bookable resources like bowling lanes, karaoke rooms, private rooms or billiard tables. Resources are slot-based bookings – the guest books a specific time (e.g. 2pm–4pm) instead of an open seating.

Supported resource types:

Create a resource:

1. Go to Admin → Bookings → Resources (Resources tab in settings)
2. Click New resource
3. Fill in:
   • Name (e.g. "Bowling Lane 1", "Karaoke VIP")
   • Description (public marketing text)
   • Slug (URL-friendly, auto-generated)
   • Resource type (see table above)
   • Image URL
   • Max capacity (max number of people in the resource – e.g. 12 for a private room, 6 for karaoke)
   • Price per slot (in SEK)
   • Slot duration (30, 60, 90 or 120 min)
4. Activate the resource

Availability per weekday: For each resource you define which times it's available per weekday:

The system automatically generates slots within these windows based on the slot duration. Example: if availability is 17:00–23:00 and slot duration is 60 min, the guest can choose from 17:00, 18:00, 19:00, 20:00, 21:00 and 22:00.

Blocked times: Temporarily block times for maintenance, private events, staff meetings or seasonal adjustments:

1. Go to the Blocked Dates tab in the Resources settings
2. Select date and time range
3. Add a reason (e.g. "Floor maintenance", "Private event")
4. Save

Blocked times are shown as unavailable in the booking view and calendar.

Slot duration – recommendations:

Double-booking protection: Vendion guarantees two bookings can never overlap for the same resource. If two guests try to book the same slot simultaneously, the second is automatically rejected with the error "This time slot has been booked just now". This is a hard guarantee – nothing can go wrong.

Public booking link: Each resource gets its own link: vendion.com/book/your-slug/resource – here the guest sees all your resources with available slots in real-time. Guests pick date, time, party size and optional special requests.

Link to the booking calendar: Resource bookings appear in the same calendar view as regular table bookings. Each booking has a label showing the resource name and slot time. Staff manage status (seated, completed, no-show) the same way.

SMS confirmation and reminder: Resources use the same SMS flow as table bookings. Variables like {resource_name} and {end_time} are added automatically. For resources where equipment needs preparation (bowling, karaoke) – consider a 1-hour reminder.

Waitlist: Resources have no waitlist. If a slot is booked, the guest automatically sees other available slots the same day or other days.

Tips:

• Combine resource bookings with table bookings – e.g. "Book bowling at 6pm + dinner at 8pm" for a complete experience
• Use blocked times strategically for planned maintenance – communicate in the description field
• Price per slot always appears on the public page – clear and transparent

Licensing: Bookable resources are included in the Booking module (from SEK 490/month) or Vendion 360.