Block Resources for Maintenance

When you need to make a resource unavailable temporarily – without changing the normal weekly schedule – you use blocked times. Common reasons are maintenance, cleaning, private corporate events or staff kickoff.

Difference from regular opening hours:

• Tillgänglighet (weekly schedule) = recurring, applies every week
• Blockerade tider = one-off exceptions for a specific date and time range

Open the block tab:

1. Go to Admin → Bordsbokning → Events & Resurser → Resurser
2. Click the resource
3. Choose the Blockerade tider tab
4. Click Blockera tid

Fields:

For standalone resources, also choose Gäller: the whole resource or one unit. Click Blockera. You need Redigera bokning. In POS the corresponding action is Bokningar → Ny bokning → Blockera resurstid.

Common scenarios:

Scenario 1 – Planned maintenance A bowling lane needs servicing. Block the entire day:

• Date: 2026-05-14
• Start: 00:00
• End: 00:00 the next day (equal start/end means a full day)
• Reason: "Service of pin machine"

Scenario 2 – Private corporate event A company booked the entire private room for the evening outside the normal flow:

• Date: 2026-06-20
• Start: 17:00
• End: 23:00
• Reason: "Private booking Volvo – invoiced"

Scenario 3 – Staff kickoff Karaoke room closed for an internal party:

• Date: 2026-08-15
• Start: 18:00
• End: 23:00
• Reason: "Staff kickoff"

Scenario 4 – National holiday Meeting room off-limits on Sweden's National Day:

• Date: 2026-06-06
• Start: 00:00
• End: 00:00 the next day (equal start/end means a full day)
• Reason: "National Day – closed"

How it affects the booking flow: Times with no available units or tables are omitted from public bookable starts. Blocking one unit can leave other units available.

Safety net: New booking attempts are checked against resource blocks. Always review existing bookings before blocking; the block does not cancel bookings or notify guests.

Block vs. cancelling a whole day: The weekly schedule applies every week and cannot be limited to one month. Add dated blocks for Mondays in October. For a continuous restaurant closure, use a special period with Gäller även resursbokningar.

Edit or remove a block:

• The block list has no edit pencil. Add the correct block, then remove the incorrect one
• Click the trash icon to delete. Once removed, the time can be bookable if opening hours and remaining capacity allow.

Warning – existing bookings are not affected: If you add a block on a time where a guest has already booked:

• The existing booking remains and is still valid
• Check the calendar yourself; the block form does not guarantee a warning about existing bookings
• You must contact the guest manually to move or cancel
• Future guests cannot book that range

Recommendation: before blocking a larger range, always check the calendar view so you don't accidentally overlap an existing booking.

Using blocks for seasonal closure: Closing the orangery November–March? Don't create 150 blocks. Do one of:

1. Deactivate the resource – toggle "Active" off (resource disappears from the public page)
2. Specialperioder – set the dates under Bordsbokning → Inställningar → Skift & Tider → Specialperioder, close the period and enable Gäller även resursbokningar

Blocks are for shorter, distinct events (hours to days).

Checkbox before confirming a block:

• Correct date and time
• No existing booking in the range (check the calendar)
• The reason is clear – future-you will understand why
• Guests already booked in the range have been informed (if any)

Blocking multiple resources at once: In today's UI you block one resource at a time. If the entire venue is closing for a day (e.g. inventory or staff party), add the block separately to each resource or use Specialperioder with Gäller även resursbokningar (see Handle exceptions & closed days) for the whole restaurant.

Export blocks for accounting: If a block corresponds to a private event that is invoiced separately – screenshot or log it manually, because the block table is not currently auto-exported to accounting. A block note records no invoice or payment.

Example setups:

Scenario – Nightclub with three private rooms: "Friday June 20 a company rents the whole venue for a summer party 19:00–02:00." Solution: block all three private rooms with start 19:00 and end 02:00 on the starting date. Also check the following date if guests can start new bookings after midnight. Reason: "Private booking Volvo summer party, invoice: 50 000 SEK".

Scenario – Bowling alley with periodic servicing: "The pin machine on lane 4 is serviced the first Monday of each month, 10:00–14:00." Solution: enter 12 blocks per year (one first Monday each) at the start of the year so you don't forget. Reason: "Planned maintenance – lane vendor".

Scenario – Restaurant with private room: "The chef wants to test new recipes every Wednesday afternoon 14:00–17:00 in the Wine Cellar." Solution: 52 blocks per year. Alternatively: change availability to not include Wed 14–17. Both work, but the availability change is more permanent.

Audit log for blocks: The block list shows date, interval, reason and any unit. It has no dedicated view showing who created every block. Use clear reasons and your shared staff routine.

Related: Resource availability and schedules, Public resource booking