Schedule Views – Period, Grouping and Time Scale

The schedule is the same data in several shapes. Choosing the right shape makes planning much faster — but the view also governs what several buttons actually do, and that is worth understanding before you click.

Period – how much you see at once

Click the period label in the middle of the toolbar to open the picker with four modes:

• 1 w – one week, Monday to Sunday. Default
• 2 w – fourteen days
• Month – the whole calendar month
• Custom – your own range, from and to, up to 62 days

The arrows page one whole period at a time. Today brings you back to now.

Month and two-week views are strong when planning ahead or checking whether someone is getting too many hours over a longer stretch. The week view is the one you build in.

Grouping – staff or shift

Under Schedule view in the toolbar you choose how the rows are organised:

Staff (default). One row per employee, grouped by role, with total hours on the far right. This is how you build the schedule — you click the cell where person and day meet.

Shift. One row per base shift instead, with headings by the base shifts' group. Here you see the staffing need: is the kitchen evening shift covered every day this week? Who is on lunch on Friday? This is the view for spotting gaps, not for filling them person by person.

Time scale – days or hours

The same menu has a second switch:

Days (default). The grid with one column per day.

Hours. A day view where shifts are drawn as horizontal blocks on a timeline from 06:00 to 02:00. Here you see the overlap: four people between 18 and 20 but only one after 22. Booked guest counts sit in the background, so you can match staffing to pressure hour by hour.

The hour view shows one day at a time — the arrows page day by day instead of period by period.

Hide empty rows

The Hide empty rows checkbox in the same menu removes staff with no shifts in the period. A restaurant with thirty employees and eight on duty in a given week becomes readable immediately.

Why the period governs more than you think

This is the most common source of surprise in the schedule: several tools work on the whole period you see, not on a week.

• Copy week starts from the period you are viewing and offers the eight coming periods as targets. In month view you copy whole months
• Save as template saves the whole period. A month view gives a 31-day template
• AI suggestion generates for the whole period. A month gives a month's suggestion
• Publish publishes the whole period, and the stamp says which
• Unpublish period likewise
• The stats panel calculates cost, hours and budget for the period

So check the period picker before clicking any of them. The label in the middle of the toolbar always says what applies — w.36, w.36–37, September 2026 or 3–9 Sep.

Forecasts – sales and bookings in the grid

The Forecasts button switches on two extra rows at the bottom of the schedule:

Sales last year. The same weekday last year, averaged so a single odd day does not dominate. The figure is coloured green when the day sits clearly above the period average, yellow around the average and red below. Weekday is almost the entire signal in restaurants — a Saturday takes many times a Tuesday.

Bookings. Number of booked guests per day. Hover the figure to see how they spread across the evening.

The rows appear only in the 1-week view. In two-week or month view they disappear.

Mobile and printing

On mobile you see one day at a time, whichever period you selected. The grid simply does not fit. The stats panel and selection mode are only available on larger screens.

The printout follows the period you are viewing and is titled accordingly — print a month and it says the month, not a week number. The layout is always staff on the rows and the period's days in the columns, grouped by role.

Are my settings saved?

No. Period, grouping, time scale and forecast layers return to their defaults when you reload the page. Set them when you start planning.