Cost Calculation in the Schedule

Seeing the cost while you plan is the difference between staffing on instinct and staffing on numbers. The stats panel recalculates on every change.

Opening the panel

Click Visa statistik in the schedule toolbar. On narrower screens it is in Mer, at the right of the toolbar. On wide screens the control may appear as an icon. The panel sits to the right of the grid and follows the period you are viewing. Click Dölj statistik to close it again.

The panel only appears on larger screens. On mobile there is room for the grid, not both.

What the panel shows

• Labour cost – the whole period's cost, with a comparison against the previous period
• Total hours, Total shifts and Average hours per person
• Published and Unpublished shifts
• Cost per day as a bar chart, so you see which days are heaviest
• Hours per role – how hours are spread between chef, server, dishwasher and so on
• Labour as % of sales
• Budget for the period, if you have entered a monthly budget
• Overtime warning (period) when someone is over their calculation period's budget

The panel does not break the cost down per employee. To see one person's hours, look at their row in the grid, where the total sits on the far right.

What is included in the cost

• Base pay – hourly, or monthly pay converted to a daily amount. If the shift has a fixed shift pay, that is used instead
• Unsocial-hours supplements per your rules, including public holiday supplements
• Employer contributions at the restaurant's configured rate (default 31.42%). The schedule forecast uses this rate; it does not make the individual age-based calculation used in payroll data
• Holiday provision (default 12%)
• Employer contributions on the holiday provision – holiday pay carries contributions when it is paid out, so the cost arises here already

Unsocial-hours and holiday supplements are therefore part of the total, but are not broken out as their own line in the panel. To see them per person and shift, look at the payroll data.

You change the rates for employer contributions and holiday under Personal ▸ Inställningar ▸ Lön. If you are unsure which rates apply to your particular employees — especially young and older workers — check with your accountant.

Why the figure is sometimes missing

If it says "Kräver lönebehörighet" (Requires payroll permission) instead of an amount, the pay is missing for at least one person in the period. That happens in two cases:

1. You may build schedules but not see salaries. The salaries are then deliberately withheld, and the cost cannot be calculated
2. A scheduled person has no salary recorded in the staff register

In both cases no figure is shown at all — on purpose. An amount calculated without some of the salaries would be too low, and a permanent "Low" stamp on labour cost is more dangerous than an empty box. The same applies to the percentage against sales.

Labour cost as a percentage of sales

The panel compares the period's labour cost against the period's sales and applies a stamp:

• Lågt (Low) up to and including 25%
• Normalt (Normal) above 25% up to and including 35%
• Högt (High) over 35%

Compare with your own budget and comparable periods. A suitable labour-cost share depends on the concept, staffing and which costs are included.

Budget and period overtime

If you have entered a monthly budget it is prorated against the period's actual length — a full month view lands on the monthly budget, a week on roughly a quarter. The meter shows how much of the budget sales have reached.

The Overtime warning (period) section lists people whose worked plus scheduled hours exceed their budget for the calculation period, with the surplus in hours. Hover a row for the split between worked and scheduled.

Sales and bookings in the grid

Historical sales and booked guests are not in the stats panel but appear as extra rows at the bottom of the schedule itself. Switch them on under Prognoser in the toolbar:

• Oms. förra året – the same weekday last year, coloured green, yellow or red depending on how the day sits against the period average
• Bokningar – number of booked guests per day, with the time windows on hover

The rows are shown only in the 1-week view. Switch to two weeks or a month and they disappear.