Cost Calculation in the Schedule

Seeing the cost while you plan is the difference between staffing on instinct and staffing on numbers. The stats panel recalculates on every change.

Opening the panel

Click Mer › Visa statistik at the right of the row above the schedule. On screens narrower than about 1660 points, Markera, AI-förslag and Schemavy are under Mer too; Publicera always stays in the row. (Before the autumn 2026 update the stats button was an icon at the far right and the tools were under Verktyg.) The panel sits to the right of the grid and follows the period you are viewing. Click Dölj statistik to close it again.

The panel only appears on larger screens. On mobile there is room for the grid, not both.

What the panel shows

• Labour cost – the whole period's cost, with a comparison against the previous period
• Total hours, Total shifts and Average hours per person
• Published and Unpublished shifts
• Cost per day as a bar chart, so you see which days are heaviest
• Hours per role – how hours are spread between chef, server, dishwasher and so on
• Labour as % of sales
• Budget for the period, if you have entered a monthly budget
• Overtime warning (period) when someone is over their calculation period's budget

At the bottom of the grid itself is the Summering (summary) row: number of people, hours and cost for each day, and on the far right the same three for the whole period. The period total is the days added together, so you can check it. If pay is missing for someone on the schedule, for example because you lack permission to view payroll data, the day shows Kräver lönebehörighet (requires payroll permission) and the total shows a dash, instead of a cost that would be too low.

The panel does not break the cost down per employee. To see one person's hours, look at their row in the grid, where the total sits on the far right. The cost per person, split into pay, unsocial hours, employer contributions and holiday, is available from AI Boss – ask for example "What does the schedule cost in October per person?". It is the same figure the panel shows for the same period, and it requires permission to view payroll data.

What is included in the cost

• Base pay – hourly pay for hourly staff. A monthly salary is spread over the person's scheduled hours across the whole calendar month, but always over at least their agreed hours. A fully planned month therefore comes to exactly the monthly salary. If you plan fewer hours than the person's agreed working time, the schedule shows only the corresponding share, even though the full salary is paid. If employment starts or ends mid-month, pay is counted per scheduled hour. If the shift has a fixed shift pay, it replaces the hourly pay for that shift. For a salaried employee the shift pay comes on top of the monthly salary, and the shift's hours are left out when the salary is spread – just as in payroll
• Unsocial-hours supplements per your rules, including public holiday supplements. If Avrunda OB till halvtimmar (round to half hours) is switched on, the schedule rounds the same way as payroll. A night shift that runs into a public holiday is costed with that day's unsocial-hours rules, even when the shift is on the last day of the period
• Employer contributions per person based on birth year, using the same rule as payroll data: a reduced rate for young people (pay disbursed April 2026–September 2027) and for those who have turned 67, otherwise the restaurant's configured rate (default 31.42%). The rate is chosen by the month the shift's pay is disbursed, per the Lönen betalas ut (when salaries are paid) setting. With the default Månaden efter (the month after), December shifts are costed at the next year's rates, and September 2027 shifts get the full rate because that salary is paid in October. If the birth year is missing, the restaurant's rate is used. The SEK 25,000 monthly cap on the youth reduction is applied only in Löner (payroll), so the contribution there can be slightly higher for a young employee earning more than that. The cap applies to the company: if someone is paid by several of the company's restaurants, Löner calculates one restaurant at a time, and then Löner and the AGI data show a warning. Vendion Payroll applies the cap across the whole company
• Holiday provision at the restaurant's Semesterlön (holiday pay, %), default 12.72%. A restaurant set up before autumn 2026 may still be on 12.00%
• Employer contributions on the holiday provision – holiday pay carries contributions when it is paid out, so the cost arises here already

Not included: overtime and additional-hours supplements, automatic break deductions (only the shift's own break is deducted), meal benefit, occupational pension (for example Fora), sick pay and other absence.

Unsocial-hours and holiday supplements are therefore part of the total, but are not broken out as their own line in the panel. To see them per person and shift, look at the payroll data.

You change the rates for employer contributions and holiday, and Lönen betalas ut (when salaries are paid), under Personal › Inställningar › Lön. If you are unsure which rates apply to your particular employees — especially young and older workers — check with your accountant.

Why the figure is sometimes missing

If it says "Kräver lönebehörighet" (Requires payroll permission) instead of an amount, the pay is missing for at least one person in the period. That happens in two cases:

1. You may build schedules but not see salaries. The salaries are then deliberately withheld, and the cost cannot be calculated
2. A scheduled person has no salary recorded in the staff register

In both cases no figure is shown at all — on purpose. An amount calculated without some of the salaries would be too low, and a permanent "Low" stamp on labour cost is more dangerous than an empty box. The same applies to the percentage against sales.

Labour cost as a percentage of sales

The panel compares the period's labour cost against the period's sales and applies a stamp:

• Lågt (Low) up to and including 25%
• Normalt (Normal) above 25% up to and including 35%
• Högt (High) over 35%

Compare with your own budget and comparable periods. A suitable labour-cost share depends on the concept, staffing and which costs are included.

Budget and period overtime

If you have entered a monthly budget it is prorated against the period's actual length — a full month view lands on the monthly budget, a week on roughly a quarter. The meter shows how much of the budget sales have reached.

The Overtime warning (period) section lists people whose worked plus scheduled hours exceed their planned hours for the calculation period, with the surplus in hours. The planned hours are calculated as under Personal › Personal › Beräkningsperiod: the agreed working hours on the staff record if there are any, otherwise the employment rate × Övertidsgräns (weekly overtime threshold, hours per week), times the period's weeks. The surplus can still differ from the calculation period, partly because the panel does not count absence but does count unpublished shifts. Hover a row for the split between worked and scheduled.

Sales and bookings in the grid

Historical sales and booked guests are not in the stats panel but appear as extra rows at the bottom of the schedule itself. Switch them on under Mer › Visa lager i schemat (previously Prognoser):

• Oms. förra året – the same weekday last year, coloured green, yellow or red depending on how the day sits against the period average
• Bokningar – number of booked guests per day, with the time windows on hover

The rows are shown only in the 1-week view. Switch to two weeks or a month and they disappear.