Copy Week – Build the Next Period from This One

Restaurants often staff the same way week after week. Instead of rebuilding from scratch, copy the period you are already happy with and adjust what differs.

How copying works

Two things matter before you start:

The source is always the period you are viewing. There is no source-week picker. To copy week 18, you must first navigate to week 18 in the schedule.

Targets are always forward. You tick one or more of the eight coming periods. You cannot copy backwards in time, and you cannot copy further ahead than eight periods.

In month view both source and targets are whole months. In 2-week view they are two-week periods. Check the period picker before you click.

Step by step

1. Navigate to the period you want to copy from
2. Click Verktyg ▸ Kopiera vecka
3. The dialog is titled Kopiera period and shows which period it starts from and how long it is
4. Tick the target periods you want to fill — you can pick several at once, for example the four coming weeks
5. Decide whether open shifts should come along (ticked by default)
6. Decide whether existing shifts in the target should be overwritten (see the next section)
7. Read the preview notice
8. Click Kopiera till N veckor

What "Skriv över befintliga pass" does – and does not do

The checkbox removes drafts in the target periods before the copies go in. Published and confirmed shifts are never touched. They are the staff's notice of their working hours and must not vanish behind a green confirmation.

The dialog counts and shows how many protected shifts sit in the selected periods, so you know before you click. If you genuinely need to replace a published schedule, first unpublish the period under Verktyg, which turns the shifts back into drafts.

Leaving the checkbox empty places the copies alongside what is already there. That quickly creates duplicate shifts if you copy twice — which is why the schedule warns about identical duplicates afterwards.

The preview notice – clashes before you copy

As soon as you have chosen target periods, the system works out which new clashes the copy would introduce and shows them in a box. The check covers approved absence, staff's stated availability, daily and weekly rest, and the rules for minors.

The box shows only what this action introduces — not every existing warning in the period. Otherwise it would drown in noise.

The box has no action buttons and it blocks nothing. It tells you what you are about to do. Shifts are added as drafts and the warnings then appear in the schedule, where you can fix them calmly.

What gets copied

Every shift comes across as it is: person, times, station, break, notes, the base-shift link and any fixed shift pay.

Copies are always drafts, whatever status the original had. You must actively publish them.

Cancelled shifts are never copied. A cancelled shift is not a schedule, and should not reappear next week.

Tips for copying safely

• Check the period mode first. The most common mistake is sitting in month view believing you are copying a week
• Approve absence requests before you copy. Then the preview catches them, and you avoid moving shifts afterwards
• Build a reference period. Perfect one week and use it as the basis for the rest of the month
• Copy, adjust, publish – always in that order
• Do not copy public holidays straight across. Christmas, Easter and Midsummer usually have different staffing, and unsocial-hours pay is calculated differently

If you need something further out than eight periods, or a pattern you want to return to in six months, a period template is a better fit — see the article on shift templates.