Vendion
    Staff & Scheduling

    Shift Templates – Reusable Shifts and Week Templates

    3 min read#6

    Shift templates save time. Instead of filling in start, end, break and station for each shift, you can reuse preset shifts that match the restaurant's rhythm. Vendion has two levels of templates: shift templates (individual shifts) and week templates (entire week schedules).

    Level 1: Shift templates (individual shifts)

    Typical shifts in a restaurant: morning, lunch, evening, closing. Create a template per shift type so you don't have to fill in the same times over and over.

    Create a shift template:

    1. Open Staff → Schedule
    2. Click Templates in the toolbar
    3. Click Create new template
    4. Fill in:
      • Name – descriptive, e.g. "Lunch floor 11–15" or "Evening cook 16–23"
      • Start time and end time (15-min intervals)
      • Break in minutes (30 min standard for shifts over 6 h per Swedish Working Hours Act §15)
      • Station – Kitchen, Bar, Floor, Dishwashing or POS
      • Color – helps you spot it in the template library
      • Restricted to role (optional) – e.g. template can only be assigned to chefs
    5. Save

    Using a shift template:

    MethodHow
    In shift dialogWhen creating a new shift, select template from dropdown – all fields auto-fill
    Drag template to scheduleDrag the template from side panel directly to desired cell (person × day)
    Quick buttonSelect multiple cells and click the template to fill them all at once

    Edit a shift template: Changes only affect future usage – already-created shifts remain unchanged.

    Tip: Name the template so you instantly see what it is. "Lunch floor 11–15 + 30 min break" is clearer than "Shift 1".

    Level 2: Week templates (entire weeks)

    When you have solid weekly schedules – e.g. "Normal autumn service" or "Summer week with outdoor seating" – save the entire week as a template and reuse it.

    Save a week as template:

    1. Build a complete weekly schedule
    2. Click Save week template in the schedule toolbar
    3. Enter name (e.g. "Normal Mon–Sun, 2 chefs + 3 servers")
    4. Optional description
    5. Save

    All shifts in the week are saved with times, roles, stations and patterns. People don't need to be the same when the template is reused – the system helps redistribute shifts to active employees.

    Using a week template:

    1. Navigate to the target week in the schedule
    2. Click Apply week template
    3. Choose template
    4. Decide whether to:
      • Replace existing schedule (clear all shifts first)
      • Add (keep existing, add template's shifts)
    5. Review and publish

    Typical week templates to save:

    TemplateUse
    Normal low seasonFall/winter with regular hours
    High seasonSummer, more shifts, longer hours
    Event weekExtra staff for larger bookings
    Holiday weekChristmas, New Year, Easter – different times and roles

    Tip: Combine with Copy previous week for a quick similar week. Save the week as a template only when you know the schedule works – then you have a solid starting point for the entire season.

    This feature is part of Vendion Staff.

    Curious how it looks in practice? Read more about the product or book a short demo.

    Read about Vendion StaffBook a demo

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