Vendion vs Caspeco – Complete Comparison 2026
Vendion vs Caspeco – Complete Comparison 2026
Caspeco and Vendion share a similar ambition: to offer restaurants a complete solution where POS, booking, staff management, and analytics work together. But the path there differs fundamentally.
Caspeco and Vendion share a similar ambition: to offer restaurants a complete solution where POS, booking, staff management, and analytics work together. But the path there differs fundamentally.
Caspeco has over many years built its position by developing strong individual products – staff management, booking system, analytics – and then connecting them. With the acquisition of Trivec in 2025, a strong POS component was added to the portfolio.
Vendion has taken the reverse path: building the entire platform as a single unit from the start, in a single codebase, with a single database.
Feature Comparison
| Feature | Vendion | Caspeco |
|---|---|---|
| POS | Built-in | Built-in (+ Trivec by Caspeco) |
| KDS | Built-in | Yes |
| Table booking | Built-in | Built-in (tables, rooms, events) |
| Staff management | Built-in (scheduling, clock, register, payroll) | Caspeco Personal (scheduling, time, payroll, absence) |
| Online ordering | Built-in | Via integration |
| Marketing | Built-in (SMS, email, segmentation) | Not included |
| Analytics | Built-in with AI | Caspeco Analytics |
| AI features | Yes (forecasting, menu optimisation, automation) | No |
| Price | Transparent pricing (all included) | Quote-based |
| Lock-in | None | Ask provider |
Where Caspeco Is Strong
Staff management. Caspeco's staff management system is one of the most established and complete on the Swedish market. Scheduling, time clock, reporting, payroll, employment administration, absence management – it is all there.
Booking for hotels and events. Caspeco's booking system handles not only restaurant tables but also hotel rooms and events.
Size and establishment. With Trivec in the group, Caspeco has one of the largest customer bases in Sweden.
Booking–staff connection. Caspeco connects booking data to staffing plans, so you can staff based on expected guest volume. This integration has matured over a long time.
Where Vendion Has the Edge
Architecture. Vendion is built as a platform – not as separate products connected together. All data lives in the same database. Integration between modules is not a technical connection that can break – it is the same system.
AI. Vendion has built-in AI for sales forecasting, menu optimisation, and marketing automation. Caspeco offers reporting but not proactive, AI-driven recommendations. In practice: Caspeco's analytics tells you what happened. Vendion's AI also suggests what to do next.
Marketing. Vendion has built-in marketing tools with SMS, email, segmentation, and automated campaigns. Caspeco lacks this module.
Online ordering. Vendion's online ordering is a built-in part of the platform. Caspeco handles this via integrations.
Price. Vendion offers transparent, all-inclusive pricing. Caspeco uses quote-based pricing with separate module costs that accumulate based on your needs.
Modernity. Built with modern web technology, works on any device without specialised hardware.
The Real Difference: Unified vs Assembled
Both Vendion and Caspeco offer breadth. But the breadth is achieved in fundamentally different ways.
Caspeco has reached breadth by building and acquiring specialised products over many years. Each product is strong on its own. Integration between them has improved, but each module has its own history and technical platform.
Vendion has reached breadth by building everything as one product from the start. No module exists in isolation – everything shares the same foundation. This provides a seamless experience but means each individual module may be less mature than Caspeco's equivalent.
The choice comes down to what you value most: depth in each individual module (Caspeco's strength) or seamless unity and AI-driven management (Vendion's strength).
Who Should Choose What?
Choose Caspeco if: You operate a hotel with restaurant needing room and event booking. You have complex staff needs with many employees and advanced payroll. You value an established provider with a long track record. You do not need built-in marketing or AI features.
Choose Vendion if: You want a modern platform where everything is built as one. You want AI for forecasting, menu optimisation, and automated marketing. You want transparent pricing without quote rounds. You need marketing and online ordering as part of the platform. You want to own all guest data in a single system.
Summary
Caspeco and Vendion have similar ambitions but different paths. Caspeco is the mature, established player with deep specialist modules, now strengthened by Trivec's POS. Vendion is the new generation platform – built as one unit with AI at its core.
If you prioritise depth and establishment, Caspeco is a safe choice. If you prioritise unity, AI, and future-proof technology at a transparent price, Vendion is built from the ground up to deliver exactly that.