Chart of Accounts Settings in Admin

The chart of accounts controls how Vendion posts sales records. Open Admin → Bokföring (Accounting) → Verifikat & export (Vouchers & export) → Kontoplan (Chart of accounts). Agree the account numbers with your accountant before changing them.

Find the settings

1. Open Admin from the start screen and select the correct restaurant.
2. Select Bokföring in the sidebar.
3. Open Verifikat & export, then Kontoplan.

The other subtabs are Varugrupper (product groups), Resultatenheter (cost centres), Verifikat (vouchers) and Bokföringsguide (accounting guide). Saving requires permission to manage accounting. If the page is read-only, ask your restaurant administrator to check your permission group.

SIE export and integrations

Under Kontoplan (Chart of accounts), configure payment, revenue and VAT accounts together with voucher settings. Manage direct connections to accounting programs under Admin → Integrationer (Integrations).

To connect Fortnox, open Admin → Integrationer (Integrations). Connect the account there and configure the Bookkeeping function. Without a connected integration, export SIE files and give them to your accountant.

Payment accounts

The default mode uses one account per payment type:

Change the relevant field, then click Spara inställningar (Save settings). These fields do not save merely because you click away.

The loyalty account applies when loyalty is recorded as a payment method, for example in online ordering. Points and tier discounts in the POS instead reduce the order amount. See loyalty redemption accounting for the distinction.

VAT accounts and revenue accounts

Under Momskonton (VAT accounts) and Intäktskonton per momssats (Revenue accounts by VAT rate), choose the account for each rate.

An account number does not set the VAT rate of a product. It determines where the amount is posted. Also check the product's group and VAT category, and the settings under Bokföring → Moms.

Example: a dine-in meal with wine

A bill contains food and coffee for SEK 315 at 12% VAT and wine for SEK 120 at 25% VAT, all paid by card:

This example uses Vendion's defaults. Your accountant may use different account numbers.

Card settlement and bank

• Kortavgift — Card fee (Adyen's commission): default 6570.
• Bankkonto — Bank account: default 1930.

These accounts are used for card settlement records. Settlement and payout details are under Bokföring → Kortinlösen.

Other accounts and financial year

Also set Räkenskapsårets första månad (First month of the financial year). January gives a calendar year; another month gives a non-calendar financial year in SIE exports. Check the year and voucher series against the receiving accounting system.

Own accounts: what do off and on mean?

The accounting settings may have separate switches: Egna konton per betalmedel (Own accounts per payment method) under Kontoplan → Betalkonton and Intäktskonton per varugrupp (Revenue accounts per product group) at the top of the Varugrupper subtab. If you instead see a combined switch in Kontoplan, follow the description below.

If separate switches are shown

Intäktskonton per varugrupp — Revenue accounts per product group:

• Off: revenue uses Intäktskonton per momssats (Revenue accounts per VAT rate), for example 3002 for 12% VAT. If a central mapping is missing, the line's product-group account is used, then Standardintäkt (Default revenue) as a fallback.
• On: revenue uses the product group's own account, configured under Varugrupper. A missing account falls back to Standardintäkt. This switch does not change payment accounts.

The product group's VAT category applies in both modes. Off means central revenue accounts are used; products retain their product groups and VAT.

Egna konton per betalmedel — Own accounts per payment method:

• Off: payments and refunds in Z vouchers and SIE use Betalkonton (Payment accounts) by type, for example the same card account for Kort and Adyen kort.
• On: they use the individual account under Betalmedel → Kontonummer (Payment method → Account number). A missing account falls back to Standardbetalning (Default payment). Invoice payments use Kundfordringar (Receivables). This switch does not change product-group revenue accounts.

Example: to post beer and wine to separate revenue accounts while keeping one card account, turn own product-group accounts on and leave own payment-method accounts off.

If the combined switch is shown

Egna konton för betalmedel och varugrupper (Own accounts for payment methods and product groups; previously Använd egna kontonummer) controls both choices together. Off uses central payment accounts and revenue accounts per VAT rate. On uses both the payment methods' and product groups' own accounts, with the fallbacks above. Check both before changing the combined switch.

These numbers are bookkeeping accounts, not Adyen codes. The payment-method choice applies to sales and refund records in Z/SIE. Card fees, settlement and bank payouts are handled separately under Kortinlösen & bank and Bokföring → Kortinlösen.

The separate switches save as soon as you change them. Edit product-group accounts under Varugrupper. Fields under Betalmedel → Kontonummer save when you leave the field and require Hantera inställningar (Manage settings). Save the combined switch and central account fields with Spara inställningar (Save settings).

Automatic Z and email to your accountant

Open Bokföring → Dagsavslut → Automatisk Z (Accounting → Day-end → Automatic Z). Set the time in Stockholm time, weekdays and whether unused days should be skipped. Open tabs are not included in the close.

Under Skicka Z-rapport via mejl (Email Z-report), add recipients and choose PDF and/or SIE per recipient. Save the settings on that page separately.

The email summarises the day: sales with and without VAT, Kvitton (number of receipts), average ticket, tips, best hour, payment methods and top sellers. The box used to read "Gäster / kvitton" (guests / receipts) but showed receipts. When the POS asks for a guest count (the Ask or Require mode per register) and the day has tabs with a count, Gäster (guests) and Snitt per gäst (average per guest) also appear, with the share of table tabs that have a count. Guests appear only in the email. The Z-report and its PDF are unchanged.

Check after saving

1. Click Spara inställningar on the chart of accounts page.
2. Check the next actual day-end under Verifikat & export → Verifikat.
3. Open the voucher and reconcile the accounts, debits and credits with your accountant.

New settings do not modify existing vouchers. Incorrect earlier records need an accounting correction; changing a setting alone does not correct the history.