Chart of Accounts Settings in Admin

Admin → Accounting is where you touch the chart of accounts in Vendion. The page has several tabs (X/Z-reports, Automatic Z, Vouchers & export, Payouts, VAT, Accounting info). The chart of accounts itself lives under the Vouchers & export tab, which in turn has the subtabs Chart of Accounts · Categories · Cost centers · Vouchers. This article covers the Chart of Accounts subtab.

We'll go through every section top to bottom.

Finding the page

1. Log in as admin (owner/manager role works)
2. Click Admin in the top-left menu
3. Click Accounting in the sidebar (the X/Z-reports tab is selected by default)
4. Open the Vouchers & export tab → the Chart of Accounts subtab

URL: /admin/bokforing

Section 1: Accounting System

At the top you select which accounting program your accountant uses.

Options:

Tip: If you use Fortnox you can connect it directly so the Z-voucher is pushed automatically at day-end. With Visma or Björn Lundén, Manual SIE is enough. You can switch mode any time from this same page.

Section 2: Payment Methods → Accounts

Table where you map each payment method to a BAS account.

Default mapping:

To change:

1. Click in the field to the right of the payment method
2. Type the new account number (4 digits)
3. Press Tab or click away to save
4. All future transactions use the new account

Common changes:

• Some accountants prefer Swish on 1930 (bank account) instead of 1581 → change to 1930
• Some want to separate Visa/Mastercard (1580) from Amex (1585) → add new payment methods with separate accounts under POS Settings

Warning: Never change mid-month. Make changes on the 1st of next month and tell your accountant. Otherwise the month's transactions split across two accounts.

Section 3: Menu Categories → VAT category (and account per rate)

In the default mode (central chart of accounts) you do NOT map each category to its own account. Instead you set each category's VAT category (Food/non-alcoholic drink, Alcohol, Other 25%, Other 6%, Exempt) – and Vendion picks the revenue account by the effective VAT rate:

Accounts 3001/3002/3003 are set once under Vouchers & export → Chart of Accounts. If you'd rather have a separate account per category, switch on advanced mode – then you can give e.g. Food, Non-alcoholic drink and Alcohol their own accounts (suggested 3012 / 3015 / 3018) under the Categories subtab. Reconcile the account choices with your accountant.

What if a category has no VAT category? Then the Default revenue account (default 3001) is used until you set the right category. Always set a VAT category on new categories.

Calculation example

Guest orders (all served):

• Fillet 280 SEK (food, 12%)
• Red wine 120 SEK (alcohol, 25%)
• Espresso 35 SEK (non-alcoholic drink, 12%)

Total 435 SEK, paid by card. Food and coffee (both 12%) land on the same account 3002:

Balanced. Accountant happy.

Section 4: VAT Accounts

Mapping between VAT rate and account. Default:

These rarely change. Fortnox, Visma and Björn Lundén all use the same default numbers.

When would you change?

• If your accountant has an internal variant (e.g. 2611 to separate restaurant from catering)
• If you operate multiple legal entities and want to track VAT per entity

Section 5: Other Accounts

The bottom of the page has several specialty accounts.

SIE series – what is it?

In the SIE format, every voucher has a series designator + sequence number. Vendion uses "Z" by default for daily Z-reports:

• Z1, 2026-04-19
• Z2, 2026-04-20
• Z3, 2026-04-21
• ...

If your accountant already uses "Z" for something else, switch to "A", "B" or whatever you like. But only change before the first voucher is created.

Section 6: Automatic Z-report (optional)

At the bottom are toggle switches for scheduled Z-reports.

• Enable automatic Z-report: On/Off
• Time: 23:00 (default) – when during the day the Z run happens
• Days: Monday–Sunday (default all)
• Auto-export SIE at Z-report: On/Off – generate SIE file immediately

Important: Only enable auto-Z when you're sure all staff have closed their orders before 23:00. Open orders block the Z-report.

Save

Click Save settings at the bottom. Changes take effect immediately for new transactions. Existing vouchers are not affected.

Undo or reset

Vendion doesn't save "undo history" for accounting settings. If you type the wrong account and save, just correct manually – no permanent damage is done until the next Z-report is created.

Pre-launch checklist

• Accounting system chosen (Manual SIE is enough)
• All payment methods have an account
• All active categories have a revenue account
• VAT accounts verified (defaults usually suffice)
• SIE series chosen
• Auto-Z either off or correctly configured
• Saved

Now you're done. Open the POS, ring up a test order, close the Z-report – verify the voucher looks right under the Vouchers tab.

See also

• Map Payment Methods to Accounts — deep dive
• Map Categories to Revenue Accounts — deep dive
• First-Time Setup – Accounting Step by Step — full guide