Chart of Accounts Settings in Admin

The chart of accounts controls how Vendion posts sales records. Open Admin → Bokföring (Accounting) → Verifikat & export (Vouchers & export) → Kontoplan (Chart of accounts). Agree the account numbers with your accountant before changing them.

Find the settings

1. Open Admin from the start screen and select the correct restaurant.
2. Select Bokföring in the sidebar.
3. Open Verifikat & export, then Kontoplan.

The other subtabs are Varugrupper (product groups), Resultatenheter (cost centres), Verifikat (vouchers) and Bokföringsguide (accounting guide). Saving requires permission to manage accounting. If the page is read-only, ask your restaurant administrator to check your permission group.

Accounting system

The choices are Manuell SIE-export, Fortnox, Visma eEkonomi and Björn Lundén. This selection records which accounting system you use. It does not connect an external account automatically.

To connect Fortnox, open Admin → Integrationer (Integrations). Connect the account there and configure the Bookkeeping function. Without a connected integration, export SIE files and give them to your accountant.

Payment accounts

The default mode uses one account per payment type:

Change the relevant field, then click Spara inställningar (Save settings). These fields do not save merely because you click away.

The loyalty account applies when loyalty is recorded as a payment method, for example in online ordering. Points and tier discounts in the POS instead reduce the order amount. See loyalty redemption accounting for the distinction.

VAT accounts and revenue accounts

Under Momskonton (VAT accounts) and Intäktskonton (per momssats) (Revenue accounts by VAT rate), choose the account for each rate.

An account number does not set the VAT rate of a product. It determines where the amount is posted. Also check the product's group and VAT category, and the settings under Bokföring → Moms.

Example: a dine-in meal with wine

A bill contains food and coffee for SEK 315 at 12% VAT and wine for SEK 120 at 25% VAT, all paid by card:

This example uses Vendion's defaults. Your accountant may use different account numbers.

Card settlement and bank

• Kortavgift (Adyen-provision) — Card fee: default 6570.
• Bankkonto — Bank account: default 1930.

These accounts are used for card settlement records. Settlement and payout details are under Bokföring → Kortinlösen.

Other accounts and financial year

Also set Räkenskapsårets första månad (First month of the financial year). January gives a calendar year; another month gives a non-calendar financial year in SIE exports. Check the year and voucher series against the receiving accounting system.

Advanced: accounts per product group/payment method

Leave this off if the central chart is sufficient. Enabling it uses the individual product groups' and payment methods' accounts.

• Product group accounts are under Varugrupper.
• Individual payment accounts appear under Betalmedel → Kontonummer.
• These individual payment fields save when you leave the field. They also require permission to manage settings.
• Save the advanced-mode switch itself with Spara inställningar.

Automatic Z and email to your accountant

Open Bokföring → Dagsavslut → Automatisk Z (Accounting → Day-end → Automatic Z). Set the time in Stockholm time, weekdays and whether unused days should be skipped. Open tabs are not included in the close.

Under Skicka Z-rapport via mejl (Email Z-report), add recipients and choose PDF and/or SIE per recipient. Save the settings on that page separately.

Check after saving

1. Click Spara inställningar on the chart of accounts page.
2. Check the next actual day-end under Verifikat & export → Verifikat.
3. Open the voucher and reconcile the accounts, debits and credits with your accountant.

New settings do not modify existing vouchers. Incorrect earlier records need an accounting correction; changing a setting alone does not correct the history.