Settlement between chain restaurants

Redeeming a chain gift card at another restaurant with a different registered organisation number creates a balance between them. The redeeming restaurant is owed reimbursement by the issuer. Both restaurants need correct organisation numbers recorded.

Open Kedjeöversikt → Intercompany (Chain overview → Intercompany). The page has the tabs Transaktioner, Avräkning and Inställningar (Transactions, Settlement and Settings). It handles gift-card balances; it does not automatically invoice royalties or shared supplier purchases.

Read the status

Intercompany vouchers are created with restaurant Z-reports. Check both restaurants’ records if an entry remains Väntar bokföring. This page has no customer button for marking a row disputed; involve the finance manager and Vendion when a discrepancy needs investigation.

Check and settle

1. Open the Avräkning (Settlement) tab and choose Från and Till (From and To). The default is the previous calendar month.
2. Read each restaurant pair’s net amount and payment direction.
3. Check against both companies’ accounts and any refunds.
4. Make the agreed bank payment.
5. Select Markera reglerat (Mark settled) for the correct pair.
6. Check amount, direction and period in the confirmation, then select Markera reglerat again.

Vendion does not make a bank transfer. The action confirms an already completed settlement; it does not make the payment.

Posted amounts in both directions are netted. If A owes B SEK 1,000 and B owes A SEK 300, the net is SEK 700 from A to B. Väntar bokföring is shown separately and excluded from the amount to settle.

If amounts cancel out completely, the pair can be absent from settlement cards even though posted entries remain. Ask for help to complete reconciliation. Check long periods with many transactions against accounting records too, because the page’s summary can be limited.

Accounts and export

The Inställningar (Settings) tab contains Konto för fordran (Receivable account) and Konto för skuld (Payable account), initially 1660 and 2860. Set these according to your agreed accounting setup and save with the card’s Spara (Save). Changes affect new vouchers, not previously posted records. The tab is shown to people with the Manage chain settings permission.

The Intercompany page has no SIE, CSV or PDF export buttons. Obtain each restaurant’s records through its Bokföring (Accounting) and available export functions. Marking settlement does not replace recording the bank transaction in the companies’ accounts.