Labor Cost Analysis – Deep Dive

Analytics++ → Bemanning & kostnad (Labor cost) estimates the cost of recorded working time. Use it to follow staffing, then compare with payroll when you need to understand differences.

Check the data

1. Check clock-in, clock-out and breaks under Personal → Tider. An open shift does not yet have a completed cost in the analysis.
2. Check salary details and employment percentages. Hours without accessible salary data make the figures incomplete.
3. Check unsocial-hours rules and payroll additions under Personal → Inställningar → Lön.
4. Select the same period in Analytics++ and read any warnings before interpreting percentages.

Hourly pay uses worked hours after breaks. Monthly base pay is allocated proportionally to the person's hours across the whole calendar month. For example, with 160 worked hours and SEK 24,000 calculated monthly base pay, an eight-hour shift receives SEK 1,200 of base pay before supplements and additions.

Unsocial-hours pay follows registered rules and times, not universal evening or night percentages. The cost calculation also includes holiday-pay and employer-fee additions, including fees on the holiday-pay addition.

Why can it differ from payroll?

Sick pay, holiday leave, qualifying deductions, manual adjustments, fixed shift pay and additional-/overtime premiums are not included in the same way in this staffing analysis. A monthly employee with no recorded hours can have no cost here despite being owed monthly pay. This is therefore not the final payroll record.

Budget and comparison

The budget is a single percentage under Personal → Inställningar → Lön → Personalkostnadsbudget, not twelve monthly targets in the analysis. A dashed line marks the target and red bars show days above it. With Jämför enabled, comparisons use the chosen interval; otherwise they use the preceding equally long period. Incomplete data suppresses cost comparisons.

Sales in the percentage denominator include VAT. Do not simply add this percentage to Goods cost, which uses sales excluding VAT. A combined cost calculation needs both costs compared with the same revenue base.

Read cost and sales together. A high percentage on a quiet day can justify reviewing the plan, but does not alone determine appropriate staffing. Check opening hours, duties and data before changing the schedule.

Staffing hours are clipped to the period and breaks are allocated proportionally. Costs instead follow the clock-in day. A shift crossing a period boundary can therefore make cost ratios and comparisons unavailable. For a combined calculation excluding VAT, use Lönsamhet → Driftbild – vad blev kvar? and read its data warnings.