VAT Matrix — How the Rate Is Determined

With Aktivera varierad moms enabled under Admin → Bokföring → Moms, Vendion combines the product group with the bill’s service mode to determine VAT.

Vendion’s matrix

The matrix describes the app’s behaviour. The correct product-group type depends on what you sell. See the Tax Agency’s VAT guidance for classification.

Example: the same lunch, different service modes

A burger costs 149 SEK and a soft drink 35 SEK. Both belong to groups that follow the food VAT behaviour. The bill totals 184 SEK including VAT.

Calculate VAT as the inclusive price × rate ÷ (100 + rate). Rounding to öre can make a sum of line amounts differ slightly from a calculation on the entire bill.

A 299 SEK t-shirt in Övrigt 25 % has 59.80 SEK VAT in either mode. A 349 SEK cookbook in Övrigt 6 % has 19.75 SEK VAT. Service mode does not change these groups.

Check both settings

Product: Open Meny → Produkter → Alla artiklar and check Varugrupp. Change the group’s Typ av varugrupp under Bokföring → Verifikat & export → Varugrupper.

Bill: Open the bill menu, the button with the list icon on the bill's tab row (it shows the guest's first name when a guest is linked). Tap the Orderformat (order format) row, choose the correct option in Ändra orderformat and press Bekräfta before taking payment. The change recalculates affected lines. Review lines with an individual VAT correction separately.

If the cashier should make an explicit choice: turn on Fråga om orderformat vid ny nota (ask for order format on new bill) under Admin → Enheter → Kassor (Devices → Registers), the Beteende (Behaviour) tab, section Inslag & nota. The register then asks Äta här eller ta med? (eat in or take away?) when a new bill starts. The setting applies per register.

Correcting an individual line

For an unpaid order, an authorised user can open the line’s VAT settings, choose Ny momskategori and enter Anledning (obligatoriskt). This changes the category; it is not a field for entering any percentage. Review the entire bill before payment. Correct a completed sale through the ordinary return/correction flow.

Catering and gift cards

In the standard flow, Utkörning (delivery) gives Mat and Alkoholfri dryck 6%. Catering with serving services requires separate assessment and may need 12%. Arrange the correct sales document with your accountant and Vendion if the standard flow does not fit. Do not choose an inaccurate service mode to bypass this.

Sell gift cards through the dedicated gift-card function. When a gift card pays for a meal, the purchased goods and service mode determine their VAT. The gift card does not make the entire bill exempt.

Historical receipts

Do not change a group or service mode to recalculate a paid receipt. A refund refers back to the original sale and uses its VAT rates, even if current rules or product settings have changed.