Variable VAT in Z-Report and SIE Export

The Z-report summarises sales and VAT from the day’s receipts. Its accounting voucher allocates the amounts to your configured accounts. SIE export transfers vouchers to your accounting program.

Variable VAT can produce 6%, 12% and 25% sales on the same day. Check each rate separately; an account number alone does not identify served food or takeaway.

Read the Z-report and voucher together

Open Admin → Bokföring → Dagsavslut → X/Z-rapporter. The day-close history provides PDF/SIE for the main report. Any per-register appendices belong to the restaurant’s joint day close and must not be booked again.

Find the saved Z-voucher under Bokföring → Verifikat & export → Verifikat. The report and voucher are separate documents. If the report exists but its voucher is missing, follow the retry action in Z-history and check the result before exporting.

A simplified example

Assume all sales are paid by card, with no tips, gift cards, invoices or discounts:

With Vendion’s central default settings, the voucher is:

These are Vendion defaults, adjustable under Verifikat & export → Kontoplan. Advanced accounts per product group can allocate revenue to different accounts. A single VAT rate can cover several kinds of goods: the 6% account does not mean takeaway only.

Export a specific period

1. Open Bokföring → Dagsavslut → Periodrapport.
2. Enter Från and Till, then press Visa period.
3. Check the period and select SIE.
4. Import the file into the accounting program and review dates, voucher series, accounts and VAT settings before posting.

The period SIE includes saved vouchers, including other voucher types within those dates. Export does not create missing day closes or vouchers. Reconcile both report dates and the voucher list.

The SIE file supplies accounting transactions. It is not a complete company ledger with all opening and closing balances. Use one consistent transfer method: do not import a voucher already sent to Fortnox.

VAT return

Ordinary taxable sales generally belong in box 05, whether the rate is 6%, 12% or 25%. Boxes 06 and 07 are not sales boxes for 12% and 6%. Output VAT goes in 10 (25%), 11 (12%) and 12 (6%). See the Tax Agency’s VAT return instructions.

Vendion’s sales documents provide part of your company’s VAT records. Your accountant also needs purchases, other revenue and any corrections. Check the accounting program’s VAT codes; an account number alone does not guarantee a complete return.

Historical rates and refunds

Receipts retain the VAT recorded at the sale. Refunds use the original VAT for the returned goods. Do not use a changed product group or today’s 6% setting to recalculate an earlier sale at 12%.