VAT Categories and the Six Product-Group Types

A product group tells Vendion how to select VAT for a product. The earlier description “five VAT categories” refers to five calculation behaviours. The settings show six product-group types because Mat and Alkoholfri dryck are separate choices with the same VAT behaviour.

Types shown in settings

This table describes Vendion with Aktivera varierad moms enabled under Bokföring → Moms. Service mode determines the rate for the first two types.

Create or edit a group

1. Open Admin → Bokföring → Verifikat & export → Varugrupper.
2. Open the group you want to edit, or create a new group.
3. Select Typ av varugrupp. Mat and Alkoholfri dryck are separate options.
4. Check Intäktskonto (BAS-kontoplan) and save the group.
5. Go to Meny → Produkter → Alla artiklar, open the product and select Varugrupp (bokföring). Save the product.

A menu group helps guests and staff find products. A product group controls VAT and accounting classification. Their names and organisation need not match.

The group’s revenue account applies when accounts per product group are enabled in the chart settings. Otherwise, the central chart’s revenue accounts per VAT rate apply. An account number alone does not determine the product’s VAT rate.

Examples

• Mat: meals, pastries and takeaway groceries. Do not automatically put packaged groceries in Övrigt 25 %.
• Alkoholfri dryck: coffee, tea, soft drinks and other beverages that should follow the corresponding served/takeaway behaviour.
• Alkohol: for example wine, spirits and strong beer. Light beer and folköl require a different assessment from strong beer.
• Övrigt 25 %: for example a t-shirt or mug sold as merchandise.
• Övrigt 6 %: for example an ordinary printed cookbook.
• Momsfri: only for sales that should actually be handled without VAT. A discount or free reward does not turn an ordinary taxable item into an exempt product.

The Tax Agency explains the classifications in VAT rates and exemptions. Assess catering and combined services separately; a service-mode choice is not a complete legal classification.

Gift cards have their own flow

Sell gift cards through Vendion’s gift-card function. Do not substitute a regular menu product marked Momsfri. The dedicated flow handles the code, balance and accounting treatment. When a guest pays with a gift card, the food and drink receive VAT according to the goods purchased.

Check the result

Add the product to an unpaid bill and check the service mode. For Mat and Alkoholfri dryck, compare served food with takeaway. Then check the normal day-close accounting. Group changes should not be used to rewrite receipts that have already been issued.