Accounts Receivable (1510) – Booking Invoiced Orders

Accounts receivable is money a customer still owes. Vendion defaults the Faktura payment method to 1510. How the sale reaches the books depends on whether you use Z records or direct Fortnox invoicing.

Choose one accounting route for the sale

Check Admin → Integrationer → Fortnox → Hantera, Fakturering tab, and reconcile older bases when changing flows. An older invoice sent manually may already have been recorded by a previous Z voucher.

Example with a recorded receivable

A company buys restaurant food for 1,120 SEK including 12% VAT. Using the example accounts:

The same purchase paid by bank card would debit the card receivable account, normally 1580. VAT and net revenue follow the purchase. The example assumes restaurant food service; other items and service modes may have different VAT rates.

When the customer later pays 1,120 SEK into the business bank account, an example entry debits 1930 and credits 1510. In this example the sale and VAT were already recorded and must not be recorded again.

These examples concern an already recorded invoice receivable. Your accounting and VAT reporting methods affect recognition timing. Agree the routine with your accountant; Vendion payment status does not choose the company’s accounting method.

Where to check

1. Bokföring → Verifikat & export → Kontoplan: check receivables and invoice payment accounts. Save changes.
2. Försäljning → Fakturering → Underlag: follow base number, customer, amount, due date and status. Open a row for details.
3. Bokföring → Verifikat & export → Verifikat: review the created accounting records.
4. Your bookkeeping system: reconcile ledger receivables with the customer ledger and actual payments.

The balance on 1510 is not the same as a list of Vendion bases marked Väntar. Status can be changed manually, and payment matching takes place in your bookkeeping system.

Month-end reconciliation

Start with opening receivables, add new invoices, then account for credit invoices, payments and corrections. Compare the resulting balance with the general ledger and customer ledger at the same date.

Investigate missing records, duplicates and unmatched payments. Assess old receivables individually; age alone does not automatically justify a write-off or VAT reduction. Do not mark an unpaid invoice paid just to make the list appear reconciled.