What does a restaurant POS system cost?

Price the complete setup

A POS solution includes both functions and equipment. First list the POS stations, mobile devices, payment terminals and kitchen stations you need. Then add modules for tasks such as booking, staff management and online ordering.

Ask each provider to quote for the same requirements. A low licence fee may suit a simple operation, while a larger setup needs more functions. Comparison becomes useful when the scope is equivalent.

How Vendion pricing works

According to the price list checked on 12 September 2026, each POS station costs SEK 1,290/month. That setup includes a POS licence, computer, receipt printer and control unit. Mobile POS licences and other equipment need pricing for your setup.

Restaurant modules can be selected individually. Vendion 360, SEK 2,490/month, combines Online Order, Booking, Personal, Analytics++, Marketing and Integration. POS stations are not included in that module price. Chain operations is purchased separately.

AI is included. Check current pricing and scope, since a quotation should reflect the terms in effect when you order.

Example: one POS station with Vendion 360

This is the price list's example for a small à la carte restaurant, rather than a minimum price for every restaurant.

Payment processing and SMS usage are additional. Other devices or services can change the total. A mobile payment terminal is a different line item from a mobile POS licence, so check what each quoted component covers.

Add payment costs

Use the offered pricing model and your actual payment volume. A contract may include a percentage charge, fixed per-transaction fees and recurring fees. Card mix and payment methods can affect the cost.

Hypothetical calculation: SEK 500,000 in monthly card payments at 1 percent gives SEK 5,000 per month for that fee component. At 1.5 percent, it becomes SEK 7,500. The difference is SEK 2,500 monthly, or SEK 30,000 annually at unchanged volume.

This is arithmetic, not a Vendion quote or industry rate. Add any fixed fees and check the treatment of refunds and payment disputes.

Understand the contract

Review setup, training, support, equipment replacement, cancellation and data exports. Vendion's price list includes no startup or installation fee, and staffed support around the clock is included for paying customers.

Software modules have no minimum commitment and run until the end of the paid month when cancelled. Hardware, leasing and acquiring may have separate contractual terms. Read these before treating the whole setup as cancellable monthly.

Compare the year and the payment schedule

Add recurring fixed fees, expected variable charges and one-off items over the same period. Distinguish this cost comparison from the accounting treatment of purchased equipment. A purchase may be depreciated over time even if paid for immediately.

This affects how much cash you need at the start. A cash flow budget shows incoming and outgoing payments, while a profit budget shows revenue and expenses.

Bring your equipment list and payment volume to a demo. This supports a quotation you can verify line by line.