Swedish cash registers in 2027: check versions and XML journal export

Before 2027, a restaurant needs a clear answer about the register it actually uses. A general statement that a supplier “follows the rules” is less useful than a confirmed version, a working export and a plan for any necessary changes.

Information checked on 12 September 2026.

What does Skatteverket require?

From 1 January 2027, cash registers must comply with SKVFS 2021:17. Registers with journal memory must be able to produce records in XML format. Skatteverket's cash register page explains this and links to the regulations.

Distinguish requirements for the register itself, rules for its use and the journal export standard. An ordinary sales report in Excel or PDF does not replace the required XML export. A filename ending in .xml does not establish that the file follows the correct format.

1. Identify the installation

Collect the register designation, model or software, version and serial number. Include the control unit or control system used. If you operate several tills or restaurants, cover every relevant installation.

Record who at the supplier is responsible for confirming these details and when you last received confirmation.

2. Obtain an answer for the actual version

Ask the supplier to confirm:

• Which version meets the requirements and whether it is already installed.
• Whether an update or another change is required, its timing and cost.
• How the control unit or control system connection is affected.
• How journal records can be retrieved before and after the change.

The manufacturer is responsible for its declaration. Skatteverket does not itself test whether every declared register meets the requirements. See its information for manufacturers and suppliers.

3. Request a sample export

Choose a defined period and ask to see how the journal is retrieved. Have the supplier demonstrate checking the export against Skatteverket's schema and relating it to the period's records. The XML schema and explanations are available through the supplier information page.

Document who can make an export, where it is stored and how it is supplied when requested. Do not assume the POS automatically sends journals or VAT returns to the authority.

4. Plan changes while preserving history

A software update may be sufficient. If replacement is required, plan menus, equipment, staff training and access to previous records. Obtain instructions for retaining history before ending use of an old system.

Set dates for implementation and verification well before the year ends. Check that the version has actually changed and essential workflows still operate correctly.

Questions to bring to Vendion

Bring details of your existing system and the supplier's confirmed position. A Vendion walkthrough can cover the proposed installation, journal handling and onboarding plan. Assess the specific solution and the documentation supplied with it.